Part-Time Workplace Coordinator

Office Operations Coordinator

Robert Half has an exciting opportunity with an AI company in San Mateo. This temporary, part-time role is ideal for a highly organized, proactive professional who enjoys creating a welcoming, efficient, and well-maintained workplace. You will play an important role in supporting daily office operations, coordinating workplace services, assisting with onsite interviews, and ensuring employees and visitors have a positive office experience.

If you enjoy wearing multiple hats, providing excellent customer service, and keeping an office running smoothly, this is a great opportunity to make an immediate impact on a collaborative team.

Key Responsibilities

• Office Operations:
  Maintain an organized, professional, and welcoming office environment, ensuring conference rooms and common areas are clean, stocked, and ready for use.
• Employee Amenities:
  Coordinate employee lunches by placing orders, confirming headcounts, arranging deliveries, setting up meals, and managing cleanup.
• Inventory & Supplies:
  Monitor and replenish snacks, beverages, kitchen supplies, cleaning products, and general office materials. Place orders as needed to maintain adequate inventory.
• Facilities Coordination:
  Serve as the onsite point of contact for maintenance requests, repairs, janitorial services, and other facility-related needs. Coordinate with property management and external vendors to resolve issues.
• Visitor Management:
  Welcome guests, coordinate visitor access and passes, notify employees of arrivals, and assist visitors with navigating the office.
• Interview Support:
  Help facilitate onsite candidate interviews by preparing meeting rooms, coordinating visitor access, managing NDA sign-in procedures, and ensuring candidates receive a professional welcome.
• Employee Access & Parking:
  Coordinate office badges, parking permits, and parking validation as needed.
• Mail & Deliveries:
  Receive, organize, and distribute incoming mail, packages, catering orders, and other office deliveries.
• Vendor Coordination:
  Communicate with catering providers, office supply vendors, facilities teams, and other service providers to support daily workplace needs.
• Issue Resolution:
  Troubleshoot routine office and workplace concerns, escalating urgent maintenance issues or technical problems to the appropriate contacts.