Commercial Real Estate Property Manager

Job Details

Level
:
Experienced

Job Location
:
Borel Office - San Mateo, CA 94402

Our company is a regional commercial real estate firm with locations in Washington, Oregon and Northern California. We are seeking a full time Property Manager in San Mateo, California. We offer competitive pay and benefits. Duties and needed skills are as follows:

The candidate would be responsible for managing a team in San Mateo, California as it relates to tenant and client needs, as well as vendor services. Tenant relations, attention to the properties’ overall general maintenance and client profitability are at the forefront of the daily operational agenda. We are looking for an energetic, motivated individual that has the following qualifications with a desire to grow with the company.

• Tenant Relations
  • Provide excellent customer service. Respond to tenant requests/needs in a timely and courteous manner, and generate work orders for vendors and/or building engineers. Follow up with tenants to ensure satisfactory resolution of the issue.
  • Administer tenant occupancy including new tenant introduction letters, emergency contact lists, insurance requirements, rent collection procedures and issuance of late fee/default notices.
  • Become proficient with Yardi and MRI accounting software in order to answer tenant questions about monthly rent statements and operating expense estimates/reconciliations.
  • Conduct periodic inspections of buildings and tenant's spaces. Meet with tenants to ensure their satisfaction and monitor space needs.
  • Prepare and send out tenant memos and notices.
  • Be available to be on-call 24-hours per day and work with building engineers to respond to emergencies.
  • Review, revise and maintain building emergency plans.
• Leasing
  • Assist with lease documentation and all related correspondence for majority of portfolio.
  • Assist with showing, marketing and leasing vacant space. Complete all related documentation, including client's profitability analysis, lease review form and OFAC checks.
  • Track lease expirations and complete renewals of existing tenant leases, including all associated documentation.
  • Process all new tenant move-ins and move-outs from start to finish.
  • Review tenant lease files for compliance, including all documentation related to tenant's lease.
• Construction Management
  • Support Senior Property Manager in all aspects of managing capital projects within your assigned portfolio, including soliciting bids for tenant and capital improvement projects, preparing bid summaries, managing general contractor and regular client communication.
  • Work with architects, engineers and other consultants to define scopes of work for projects.
  • Monitor construction progress and attend construction meetings as necessary. Act as liaison between contractors and tenants.
  • Complete capital tracking worksheets and all project closeout documentation.
  • Ensure projects are completed on time and within budget.
• Accounting/Financial
  • Work with project accountants to complete monthly financial reporting packages for all clients, which include variance reports, status updates, leasing reports, etc.
  • Ensure compliance with clients' property management websites and guidelines.
  • Verify accuracy of rent roll each month and complete aged delinquency reporting.
  • Direct Property Administrator to prepare and send monthly tenant statements. Verify rent payments are made on a timely basis and follow-up where necessary.
  • Review and approve all invoice coding. Verify accuracy on General Ledger vs. budget.
  • Review and verify accuracy of lease commission invoices.
  • Works with project accountants to solidify numbers for amortization, depreciation, capital projects, and accruals.
  • Prepare annual operating budgets for review by Senior Property Manager. Work with project accountants and asset managers to make changes to budget and submit final versions.
• Vendor Relations
  • Set up, or assist in setting up, all vendor contracts for management of the properties.
  • Supervise Property Administrator in maintaining accurate records of those contracts, including renewals, if required, and documentation of proof of insurance coverage by vendors.
  • Solicit bids for and draft service…