Accounts Payable Specialist; Hybrid – Marin

3. Accounts Payable Specialist (Hybrid – Marin County)# Accounts Payable Specialist (Hybrid – Marin County)
** Perfect Timing Personnel Services, Inc.
** 819 A St, San Rafael, CA 94901, USA Start Date
03/26/2026

Order Type :
Direct Hire Accounts  Payable Specialist (Hybrid – Marin County)
Full-time | Non-Exempt | Hybrid (minimum 2 days onsite/week) | Marin County (North Bay)
A mission-driven organization in Marin County is hiring an Accounts Payable Specialist to support a collaborative finance team. This role is ideal for a detail-oriented AP professional who enjoys building strong internal partnerships, improving processes, and owning end-to-end payables, expense, and related accounting tasks.

What you’ll doYou’ll support the finance function with a wide range of AP and accounting responsibilities, including:
* Run the accounts payable process: invoice coding, data entry, check voids, positive pay, check distribution for signature, mailing checks, ACH entry, and resolving invoice/payment discrepancies.
* Contract and policy compliance support: ensure new contracts follow internal policies by obtaining approvals and maintaining/updating contract records in the accounting system.
* Credit card program administration: issue/cancel cards, reconcile receipts, pay monthly billings, and work with the card provider to resolve disputes.
* Expense reporting administration: manage user accounts, train users, approve/pay expense reports, and import transaction activity into the accounting system.
* Vendor documentation and 1099s: maintain W-9s for all vendors and collect W-9s before paying new vendors; analyze year-end vendor activity and prepare/transmit 1099s.
* Fixed assets + journal entries: maintain the fixed asset register, prepare monthly reconciliations, and post journal entries (accruals, prepaid expenses, fixed asset entries, and other items as needed).
* Reconciliations and reporting: reconcile balance sheet accounts, review online banking activity daily (including ACH returns), and support budget-to-actual reconciliations for administrative expenses on a monthly/quarterly/annual basis.
* Department support: act as a primary point of contact for teams with questions about administrative expense transactions and help with operating expense budgeting.

What we’re looking for
* Proven experience in accounts payable and general accounting support (invoice processing, reconciliations, vendor coordination).
* Strong attention to detail and ability to manage multiple priorities and deadlines.
* Comfort working cross-functionally and communicating clearly with internal teams and vendors.
* Experience with accounting systems, expense platforms, and online banking workflows (positive pay/ACH) is helpful.

Work setup
* Hybrid role requiring at least two days onsite per week.

Compensation
* 75-80K/year Apply at