Accounts Payable Coordinator

The Pasha Group is seeking a detail-oriented and organized Accounts Payable Coordinator to support accurate, timely, and efficient financial operations. In this role, you will manage full-cycle accounts payable processing, ensure proper invoice approvals and account coding, resolve payment discrepancies, and maintain accurate financial records in accordance with established company policies and internal controls.

As an important member of the finance team, you'll collaborate with internal departments, vendors, and transportation service providers to ensure payments are processed correctly, outstanding issues are resolved promptly, and financial transactions support the company's operational success.

Ensure accurate, timely, and compliant processing of financial transactions from invoice receipt through payment.

• Process Vendor Invoices: Receive, review, and process invoices and vouchers while ensuring completeness, accuracy, and timely payment.
• Manage Payment Approvals: Obtain required authorizations in accordance with established internal controls and approval procedures.
• Ensure Accurate Account Coding: Assign invoices to appropriate general ledger accounts and verify financial information before processing.
• Prepare Payment Batches: Organize and prepare invoice batches for efficient processing and payment.
• Reconcile Transactions: Match payments to invoices, investigate discrepancies, and ensure accurate financial records.
• Maintain Vendor Information: Enter and update vendor details, invoice records, and payment information in company systems.

Maintain reliable financial records, support internal controls, and proactively resolve outstanding payables.

• Monitor Accounts Payable Aging: Review aging reports, investigate outstanding balances, and follow established audit procedures to resolve discrepancies.
• Support Monthly Accruals: Assist with preparing accurate monthly accounts payable accruals and identifying outstanding financial obligations.
• Audit Supplier Invoices: Review invoice details, verify accuracy, and ensure compliance with applicable vendor requirements.
• Maintain Internal Controls: Follow established accounting procedures, authorization requirements, and corporate financial policies.
• Resolve Payment Issues: Research payment discrepancies, system exceptions, and outstanding transactions to support timely resolution.
• Ensure Data Integrity: Maintain accurate, complete, and up-to-date financial records within proprietary databases and accounting systems.

Build strong working relationships while keeping accounts payable activities organized, responsive, and efficient.

• Communicate with Vendors: Maintain timely contact with suppliers, agents, and transportation service providers regarding invoice and payment status.
• Resolve Inquiries: Respond professionally to internal and external payment questions, research concerns, and coordinate appropriate solutions.
• Maintain Organized Records: Update schedules, logs, tasks, and financial documentation within required time frames.
• Collaborate Across Teams: Partner with internal departments to obtain approvals, clarify invoice details, and resolve processing issues.
• Support Operational Efficiency: Identify opportunities to improve accuracy, streamline processes, and strengthen accounts payable workflows.
• Deliver Reliable Service: Support department goals through responsive communication, accurate processing, and a commitment to financial excellence.

• Education: High school diploma or equivalent, along with some college-level mathematics or accounting coursework, or an equivalent combination of coursework and experience required; associate degree in Accounting, Business, or a related field preferred.
• Experience: 2+ years of progressively responsible experience in a similar role or related industry.
• Accounts Payable Knowledge: Solid understanding of accounts payable principles, invoice processing, payment reconciliation, and financial recordkeeping.
• Technology
  
  Skills:
  
  Basic proficiency with Microsoft Excel, Word, and Outlook; advanced Microsoft Office skills preferred.
• Data Entry: Ten-key proficiency by touch and typing speed of approximately 35 WPM.
• Mathematical
  
  Skills:
  
  Ability to perform basic calculations, including multiplication and percentages, with accuracy.
• Attention to Detail: Strong…