Facilities Coordinator

Pay found in job post

Retrieved from the description.

$42,193.00/yr - $50,632.00/yr

• Responsible for general office needs and organization and facility maintenance needs. Including but not limited to mailroom-related functions, ordering office supplies, responding to daily staff requests, processing deliveries, processing vendor services, and front desk phone coverage. Communicate on-site facility or maintenance issues and services to staff.

• Oversee and maintain general office organization and cleanliness in all common areas, including conference rooms, public meeting rooms, break rooms, and mailroom.
• Work with building engineering as needed.
• Oversee office vendors and janitorial teams.
• Work with Property management staff as needed.
• Research, request and review service or purchase bids.
• Process and confirm facility maintenance or service requests.
• Screen and handle workstation issues and repairs.
• Set‑up and tear down conference rooms for events, meetings, and training.
• Assist staff with conference room AV set‑up as needed. Troubleshoot and process fixes as needed.
• Work with the property’s Security vendor on building access.

• Collect, sort, and distribute incoming mail and packages.
• Assist with outgoing mail preparation/packaging, including Fed Ex or UPS mailings.
• Operate and maintain computerized mail machine to post outgoing mail.
• Post outgoing mail. Deliver posted mail to the post office box daily and in a timely manner.
• Handle and distribute deliveries and signature required delivery acceptance, including subpoenas and court documents in a timely manner.

• Serve as back‑up to the front‑desk/receptionists.
• Handle calls and visitors professionally and appropriately.
• Assist with booking conference rooms and public meeting rooms as needed.

• Request or order office supplies and staples as needed.
• Perform all receiving duties including coordination of deliveries and verification that goods received conform to GGRC Purchase Order requirements.
• Organize and maintain supply and storage areas.
• Process recycling and disposal of obsolete furniture, equipment, etc. in accordance with DGS regulations.

• Maintain copiers, printers, mail machines, scanners and other select equipment. Replace toner, refill printer paper, place service requests and supply orders as needed.
• Serve as contact person for all equipment maintenance and repairs.

• Participate in special projects and assist with additional duties or tasks, as assigned.
• Maintain office equipment and appliances, submit service requests as needed.
• Work with IT and Supervisors on new hire needs and seat assignments.
• Maintain and distribute Office Floor Plans.
• Assist with print and bulk copying projects and orders, including:
  • Business Cards & Nameplates
  • GGRC Envelopes
  • Department Forms
  • GGRC Information Booklets, Brochures, and Flyers, etc.

• High School Certification

• 3-5 years of related experience in office administration, focusing on business operations and facility management.

• Must be available to work in‑office Mondays through Fridays.
• Ability to develop standard business communications, using proper grammar, spelling and punctuation.
• Ability to convey complex information and ideas in a clear, concise, and professional manner.
• Ability to operate basic office equipment, including scanners, copiers, faxes, phones.
• Proficiency with MS Word, MS Excel, MS PowerPoint, MS Outlook, Adobe or similar software applications.
• Comprehension of technical perspective of facilities/equipment.
• Sufficient manual strength and dexterity to handle mailroom and operation duties.
• Use of discretion and ability to maintain confidentiality.
• Dependable, reliable, and resourceful.
• Possess high attention to detail.
• Able to work independently and as a team.
• Ability to multi‑task and prioritize.
• Ability to organize proficiently.
• Access to reliable transportation a plus.

• Initiative
• Accountability
• Customer service orientation
• Attention to detail
• Analytical thinking
• Organizational ability
• Time management
• Collaboration/teamwork
• Adaptability