Administrative Assistant

A respected nonprofit senior community in San Rafael, CA is seeking an Administrative Assistant for a temp-to-hire opportunity supporting administrative leadership, department teams, residents, visitors, and daily office operations. This role is a strong fit for a detail-oriented office professional who enjoys variety, organization, customer service, and being a dependable point of contact in a busy administrative environment. The Administrative Assistant will work closely with supportive leadership and collaborative team members while helping maintain a professional, welcoming, and well-organized office setting.

This is an excellent opportunity for someone with 1 to 2 years of office experience who values stability, community-focused work, positive teamwork, and the potential to grow into a long-term role.

• Greet, direct, and assist visitors and residents while maintaining a clean, organized, and professional reception area.
• Provide administrative and clerical support, including document preparation, data updates, research, records maintenance, and special projects.
• Manage incoming mail, postage, office supplies, kitchen supplies, and general inventory for administrative areas.
• Assist with office equipment coordination, including printers, phones, computers, small office machines, and service call dispatching as needed.
• Support board and committee meeting preparation, including notices, packet formatting, document preparation, setup, and meeting logistics.
• Maintain confidentiality while supporting resident, vendor, department, and administrative records.

• Pay: $24 to $26 per hour.
• Job Type: Temp-to-hire.
• Location:
  
  San Rafael, CA.

• Provide front desk, reception, and visitor support in a professional administrative setting.
• Prepare documents, update records, maintain files, and complete administrative projects.
• Support meetings, office supply management, mail distribution, postage, and general office coordination.
• Assist staff and residents with office equipment, communication needs, and administrative requests.
• 1 to 2 years of administrative assistant, office support, clerical, or related experience.
• Strong organizational skills with excellent attention to detail.
• Proficiency with word processing and spreadsheets, preferably Microsoft 365.
• Ability to handle confidential information with professionalism and discretion.
• Effective written and verbal communication skills, including business writing and telephone etiquette.
• Strong interpersonal skills with patience, professionalism, and a customer-service mindset.
• Good analytical, problem-solving, prioritization, and follow-through skills.
• Ability to work in a busy environment with frequent interruptions while maintaining accuracy and a positive attitude.
• Willingness to work occasional overtime when needed to meet deadlines.

• Experience working in a nonprofit, community, residential, senior living, or service-oriented environment.
• Familiarity with office equipment, printers, phones, laptops, projectors, digital cameras, and basic troubleshooting coordination.
• Experience supporting board meetings, committees, meeting packets, notices, or formal administrative meeting preparation.
• Comfort assisting older adults or residents who may require extra patience and clear communication.

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-_Know Your Rights
6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%.pdf

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