Permit Coordinator

Position Overview The Project Coordinator is responsible for coordinating and overseeing key administrative, operational, permitting, utility, installation, and project management activities from project initiation through completion. This position serves as a central point of coordination between the office, field installation teams, customers, utilities, inspectors, permitting agencies, and other project stakeholders.

The Project Coordinator is expected to keep projects organized, moving forward, compliant, and completed to company quality standards. This role requires strong attention to detail, proactive communication, follow-through, problem-solving, and the ability to manage multiple projects and deadlines simultaneously.

Permitting & Inspections Oversee the complete permit process for assigned projects, including preparation, submission, tracking, corrections, approvals, and closeout.

Coordinate required inspections and ensure inspections are scheduled, completed, documented, and passed.

Track permit and inspection statuses and proactively identify delays or issues.

Communicate with municipalities, permitting departments, inspectors, and other authorities as needed.

Ensure all required documentation is accurate, complete, and submitted on time.

Maintain organized records of permits, inspection results, approvals, and project documentation.

Coordinate any required re-inspections, corrections, or follow-up work.

Overall Project Management Manage assigned projects from the initial project handoff through final completion.

Maintain project timelines, milestones, deadlines, and outstanding action items.

Coordinate communication between sales, operations, installation teams, customers, utilities, permitting agencies, and management.

Identify project obstacles, delays, missing information, or potential risks and take appropriate action.

Escalate issues that require management involvement in a timely manner.

Maintain accurate and up-to-date project records.

Conduct regular project status reviews to ensure all required tasks are progressing.

Ensure projects are properly closed out and all required documentation is complete.

Help improve project workflows, processes, and communication between departments.

Installation Coordination Assist with coordinating installation schedules and field team availability.

Ensure installation teams have the information, materials, approvals, and documentation needed to complete projects successfully.

Coordinate pre-installation requirements and confirm projects are ready before scheduling work.

Communicate project changes, site conditions, customer requirements, or special instructions to the appropriate field personnel.

Assist with resolving scheduling conflicts, field issues, failed inspections, and project-related obstacles.

Follow up on incomplete work, punch-list items, corrections, and return visits.

Help ensure completed installations meet company standards and project requirements.

Service Titan Project Management & Quality Control Maintain accurate project information, statuses, notes, tasks, and documentation within Service Titan.

Ensure project stages and milestones are updated accurately and on time.

Monitor projects for missing information, incomplete tasks, overdue items, or documentation gaps.

Perform quality-control reviews of project files and documentation.

Verify that required project information is complete before projects move to the next stage.

Help ensure Service Titan workflows are being followed consistently across the organization.

Identify recurring data, process, or quality issues and communicate them to management.

Assist with improving Service Titan processes, templates, workflows, and reporting.

Additional Responsibilities Supporting new project launches and process implementation.

Assisting with scheduling and resource coordination.

Coordinating subcontractors and vendors.

Assisting with material and equipment coordination.

Tracking project costs or change orders.

Assisting with warranty and service coordination.

Supporting audits and compliance reviews.

Preparing reports and project metrics.

Training or assisting team members with project-management procedures and Service Titan processes.

Taking on special projects or other duties assigned by management.

Key Performance Expectations Keep projects moving without constant supervision.

Stay ahead of deadlines rather than reacting after deadlines are missed.

Communicate clearly and consistently with all stakeholders.

Maintain accurate and organized…