Senior Accounting Assistant-Tax

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website. Read on to find out more about this opportunity.

The Marin County Department of Finance is responsible for the powers and duties of the offices of the auditor, controller, tax collector, treasurer, and public administrator. We serve as a collaborative partner and fiscal advisor to the County government in their consideration of fiscal decisions and planning. We strive to inspire and elevate public trust in the County government by safeguarding the County’s financial integrity, advocating, and implementing best practices, and ensuring compliance with mandates and fiduciary responsibilities.

Mission Statement: The mission of the Department of Finance is to instill the public’s trust and ensure the financial integrity of the County of Marin by safeguarding the County's funds and promoting the prudent utilization of resources.

There is currently one (1) full‑time onsite vacancy for a Senior Accounting Assistant with the Department of Finance Tax Division.

The Senior Accounting Assistant in the Tax Collectors Unit of the Property Tax Division plays a critical role in managing the high‑volume processing of incoming property tax payments, which peaks during two major collection periods each year. This role is primarily responsible for the accurate and timely processing of remittances, including fund reconciliation, cash deposits, scanning and posting payments, and ICL submittal to the bank.

The position also supports the Treasury Desk with incoming deposits for County departments and assists with front‑counter operations, including cash handling and providing customer service in a public‑facing environment. Additionally, the Senior Accounting Assistant supports the annual property tax billing process, coordinating with the vendor, print shop, and Budget/Finance team to ensure that notices and statements are prepared, distributed, and reconciled accurately.

Key responsibilities include posting daily transactions and remittances; preparing and posting general ledger entries; reconciling subsidiary and suspense accounts; balancing daily cash, check, and electronic payments; and researching and resolving discrepancies. Additional duties include closing the front counter and reconciling cashier payments; leading the processing of penalty review applications; creating redemption certificates for mailed payments; generating correspondence to property owners; and participating in quarterly cash audits with the State to ensure compliance and accuracy.

The Senior Accounting Assistant must maintain accurate, auditable records of all transactions, handle sensitive information exchanges with external agencies, and support colleagues during peak workloads. The position requires strong organizational skills, the ability to manage multiple priorities in a fast‑paced, high‑volume environment, and excellent problem‑solving and communication abilities.

Our ideal candidate is a highly skilled, detail‑oriented accounting professional with a strong sense of integrity and ethics. They possess advanced technical expertise and a commitment to delivering exceptional customer service. Dependable and responsible, they can manage multiple priorities effectively, demonstrating excellent self‑management, organizational, and administrative skills.

With a strong focus on accuracy, attention to detail, and analytical problem‑solving, they are able to reconcile complex financial transactions, interpret and apply accounting policies, and resolve discrepancies efficiently. They thrive in a dynamic, regulatory, and high‑volume collections environment, communicate clearly with internal and external stakeholders, and contribute positively to a collaborative team while consistently maintaining high standards of professionalism. Experience with billing, remittance processing, and handling large volumes of mail and payments is highly valued.