Leave Administration Specialist; Temporary

Position at The Pasha Group.

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The Leave Administration Specialist administers enterprise leave of absence programs and supports the administration of company benefits programs.

• Process leave of absence cases ensuring compliance with federal and state regulations, notification and documentation requirements, company policy, and collective bargaining agreements.
• Effectively communicate eligibility, documentation, and notification requirements to employees for all types of leave and disability programs.
• Ensure accurate, timely processing of benefit plan enrollments, eligibility-related notifications, invoice reconciliation and remittance, and related payroll deductions and status changes.
• Perform regular audits of leave and benefit programs to ensure data integrity.

• Receive and respond to Leave of Absence and Disability Accommodation requests. Prepare and distribute required documentation including determination of eligibility communications.
• Provide education and support to business units to assist with the management of protected absences.
• Advise managers and employees on the interaction of leave laws with paid time off, workers compensation, and short-term and long-term disability benefits.
• Communicate with employees regarding their needs for leave and/or modified work schedules. Ensure that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
• Gather and review required paperwork, determine leave and accommodation eligibility, designate leaves appropriately in related systems, and request medical certification as needed.
• Assist business units in accounting for intermittent and reduced schedule leave use.
• Coordinate benefit and leave transactions affecting employee wages and taxes with Payroll, ensuring timely, accurate communication and documentation relating to benefit-related deductions, plan remittances, and management of paid and unpaid leave.
• Support Illness & Injury Prevention Programs and associated reporting and posting requirements.
• Maintain and update knowledge of current applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
• Compile and maintain accurate and compliant program and participant documentation.
• Audit, reconcile, and coordinate remittance processes for benefit-related invoices. Research and resolve billing errors and discrepancies. Track retroactive changes, charges, and refunds.
• Provide regular and ad hoc reports, census data, and supporting information for benefit audits and plan renewals.
• Provide timely eligibility, enrollment, and benefit information and materials to participants. Coordinate resolution of claims, enrollment, and eligibility issues with vendors, brokers, and employees.
• Enter, process, review, and complete employee benefit plan elections and status changes in HR and vendor systems. Ensure compliance with appropriate plan rules, restrictions, and time frames.
• Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate degree or equivalent combination of relevant, college-level coursework and applied experience required

• Have or working towards CEBS, CBP, PHR, or equivalent preferred

• 3+ years' related Leave of Absence experience with direct responsibility for determining eligibility under a variety of leave and disability programs required
• Experience administering leave of absence programs in California required
• Administration of leave programs in multi-employer/union plan environment preferred
• Experience with administration of benefits programs in multiple states preferred

• Extensive…