AlmaVia of San Francisco - Business Office Manager

Alma Via of San Francisco - Business Office Manager page is loaded## Alma Via of San Francisco - Business Office Manager locations:
San Rafael, CAtime type:
Full time posted on:
Posted 2 Days Agojob requisition :
JR100604
*
* Location:

** Alma Via of San Rafael
515 Northgate Drive San Rafael CA 949031
* Actual pay decision based on factors including experience, skills and training
** The salary for this role is between $95,000 -$100,000 DOE
*** Alma Via of San Francisco i
** s a picturesque, pet-friendly assisted living and memory care community nestled near Lake Merced. As part of
** Transforming Age
** and
** Elder Care Alliance**, we focus on providing the best services and support to our residents as well as our team.

Our Culture of Excellence is built on a foundation of respect, integrity, and a commitment to the well-being of both our residents and our team members. We foster a collaborative and supportive environment where innovation and compassion drive everything we do. We have an incredible opening for an
** Business Office Manager
** to help provide administrative support to our community. This is a fantastic opportunity if you enjoy a variety of responsibilities, and desire to advance your career in a growing industry with the best clients and team members!
** Our Business Office Manager:
*** Partners with department directors to process timely and accurate HRIS entries including hires, terminations, status changes, and payroll/timesheet approvals.
* Serves as the primary HR resource at the community, collaborating with the Support Center to ensure consistency and compliance with organizational policies and procedures.
* Ensures employee file compliance with applicable federal, state, and local employment laws (e.g., Title 22, Wage Order 5, OSHA, FEHA, FMLA/CFRA).
* Manages the administration of employee benefits, including new enrollments, terminations, life events, and open enrollment, ensuring legal compliance.
* Monitors, tracks, and manages the leave of absence (LOA) process, including accommodations and job modifications.
* Coaches and guides managers on employee relations matters, escalating issues to HR leadership when necessary.
* Leads onboarding and pre-onboarding processes to ensure a seamless new hire experience, including background checks, clearances, system access, and training participation.
* Partners with the Support Center to track and deliver mandatory training to ensure organizational and regulatory compliance.
* Manages employee engagement efforts, including the community rewards and recognition program.
* Collaborates with department leaders to improve retention and reduce turnover by fostering a positive team member experience.
* Partners with the Executive Director on safety and risk management programs aligned with corporate and regulatory requirements.
* Maintain OSHA logs and related documentation to ensure timely updates and compliance with Cal/OSHA and Workers’ Compensation laws.
* Provide comprehensive administrative and project support to the Executive Director and Department Heads.
* Support front desk operations by coordinating closely with Administrative Staff to ensure seamless coverage and service.
* Lead and manage the Front Desk/Receptionist team, ensuring excellent customer service and efficient daily operations.
* Promotes the Mission, Vision and Values of Transforming Age in all areas of responsibility, and demonstrate commitment to Culture of Excellence and strategic goals
* Performs other duties as assigned
** What you need to succeed:
*** Associate degree in accounting, business, finance, or human resources or the equivalent combination of education and experience. (Bachelor’s preferred).
* Two to five years of experience in accounts receivable, payroll, and human resources.
* Minimum 1 year experience supervising at least one employee.
* The ability to speak, read and comprehend the English language.
* Experience with employee/customer relations, financial reports, bank reconciliations, and full cycle accounting.
* High level of proficiency with Microsoft Office Suite products (required - Outlook, Excel, Word).
* Ability to prioritize work and to prepare accurate and timely reports to meet required deadlines.
* Working knowledge of California labor laws, leave management (FMLA/CFRA/PDL), and Title 22 regulations.
* Current driver’s license preferred.
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