Purchasing Support, Administrative​/Clerical

The Purchasing Support role provides critical administrative and data management assistance to the purchasing team. This position is responsible for building and maintaining accurate SKU and vendor records, updating pricing information, and ensuring the integrity of purchasing and inventory data in company systems. By producing reports, maintaining purchase orders, and supporting state purchasing teams with daily delivery information, Purchasing Support helps streamline purchasing operations and ensures accurate, timely, and cost-effective purchasing decisions.

Exceptional attention to detail is essential for success in this role.

• SKU Creation and Master Data Maintenance
  • Create and configure SKUs within the master database to support procurement and sales operations.
  • Perform daily integrity audits on newly created SKUs to identify and resolve missing or invalid attributes.
  • Maintain and update existing SKU records to ensure accurate pricing, barcode assignments, etc.
• Vendor maintenance
  • Perform system-wide annual vendor price updates, including bulk uploads of vendor pricing into Net Suite using CSV imports.
  • Map SKUs to vendor cost data from new price lists using VLOOKUP, identify and resolve missing or unmatched SKUs, and ensure accurate vendor–item relationships.
  • Monitor and manage vendor cost, discount, and freight changes; collect and validate updated vendor price lists on a recurring and annual basis.
  • Upload approved vendor pricing and SKU updates into Net Suite, ensuring data integrity.
  • Maintain and update Vendor Profiles in Net Suite.
  • Ensure Vendor availability files are uploaded to the shared drive weekly without delay.
• Purchase Order maintenance
  • Assist Purchasing department in reviewing and reconciling purchase orders against vendor invoices to prevent discrepancies and to ensure accurate billing.
  • Provide state Purchasing teams with daily reports of next day deliveries.
  • Provide state Dispatch teams with daily reports on Will-Call Pick-ups.
• Other duties as assigned

• Candidates with plant knowledge and nursery/horticulture are strongly preferred.
• Strong proficiency in pivot tables and related Excel functions (e.g., VLOOKUP) is mandatory.
• Experience working with Microsoft Office Suite, Adobe Acrobat, inventory management software, etc.
• Constant attention to detail and problem-solving skills.
• Excellent communication and interpersonal skills.
• Position is based in San Ramon.

This is an “in office” position, no work from home option available except for short-term exceptions that require approval by upper management.

Must be able to remain in stationary position of either sitting or standing.

Extensive typing and 10-key use required. Gross grasping and use of hands and fingers required.

• 401(k) with company matching of 4% once eligible.
• HMO and EPO Health plans with Kaiser and Anthem, employer pays portion of premium.
• Basic Life Insurance provided by employer.
• Dental, Vision and other voluntary insurances offered.
• Vacation, Sick and Holiday pay offered.