Administrative Assistant - Operations Facility

Location: Sand Springs Public Schools - Operations Facility Position Type: Full-Time/260 days/8 hours per day Status: Non-Exempt Mandatory Requirements: OSBI Background Check and a valid Driver's License are required.
Hourly Pay: $12.23 - $17.22 Other: Benefits and paid vacation About Us

Sand Springs Public Schools is committed to fostering a safe, efficient, and welcoming environment for all students, staff, and community members. We are currently seeking a reliable, detail-oriented, and proactive individual to support our Operations Director in the daily management of school operations.

The Operations Assistant plays a critical role in supporting the smooth and efficient functioning of school facilities and operational processes. The ideal candidate will have a basic understanding of school maintenance and possess strong organizational and communication skills.

• Performs diverse office-related managerial responsibilities within areas and limits of authority as delegated by the Operations Director; coordinates and organizes daily office operations, activities, and coordinates communications and information flow for the Director.
• Handles routine issues and emergencies concerning employees, makes decisions independently or collaboratively, and recommends action as appropriate.
• Compiles information and prepares and maintains various records and reports related to assigned activities.
• Inputs various information into an assigned system; assures input and output data accuracy.
• Maintains confidentiality of various aspects of district operations, including sensitive and personal information.
• Performs secretarial work, including typing and word processing, proofreading, filing, recording information, and processing and distributing correspondence.
• Provides training and work direction to assigned office personnel, organizes and expedites the workflow of the operations site, and offers guidance and advice to other school personnel as needed.
• Updates absence and timesheet information for assigned personnel.
• Serves as a significant program information resource person and liaison between schools, departments, the District office, and other locations; disseminates accurate and timely information and direction to staff and visitors.
• Communicates with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities, and resolve issues or concerns.
• Screens correspondence and telephone calls for the director and staff.
• Establishes, maintains, and assures proper use of confidential files, including personnel and payroll records.
• Performs assigned financial duties and maintains assigned financial records, budgets, and site accounts.
• Prepares and submits purchase orders as assigned; prepares reimbursement requests and deposits according to established procedures.
• Composes correspondence independently or with general instruction on a wide range of subjects requiring knowledge of procedures and policies of the school, District, or assigned area; types and composes various materials from verbal or written instruction.
• Attends and participates in assigned meetings and training; prepares minutes from notes as required.
• Updates and maintains multiple calendars as assigned; organizes appointments and meetings.
• Tracks and orders assigned school supplies according to established procedures and ensures appropriate supplies are maintained.
• Operates a variety of office equipment, including a copier, fax machine, two-way radio, computer, and assigned software.
• Other duties as assigned.

• High school diploma or equivalent (Associate degree preferred)
• Basic knowledge of school maintenance procedures and operations.
• Strong organizational and clerical skills
• Ability to safely lift and carry up to 50 lbs
• Valid driver's license and reliable transportation
• Experience with financial recordkeeping and purchase order systems preferred
• Proficient in basic data entry
• Strong interpersonal skills and a team-oriented mindset

Computer literate. Ability to follow all district policies and procedures. Ability to work independently, displaying…