Accounts Payable Administrator

Roles and Responsibilities

• Process AP transactions on the system e.g., vendor invoices, ad-hoc vendor requests, credit notes, rejected invoices, one-time vendors, AP document reversals, alternate payee requests, etc.)
• Match POs, GRNs and invoices for payment processing (2 & 3-way matching)
• Process GR/IR reports to identify variances on accruals and inform relevant stakeholders
• Reconciling vendor accounts by matching invoices to orders placed and/ delivery notes received; validating and debit or credit notes passed; monitoring discount opportunities, scheduling and preparing vendor payments; resolving purchase order, contract, invoice, or payment discrepancies (price and quantity etc)
• Distribute payment list to various countries
• Prepare bank instruction form for foreign payments
• Liaise with SAP CoE to ensure accuracy of vendor master data
• Inform vendors of invoices rejected, the reasons thereof and obtain confirmation of receipt of notification (RSA only)
• Address and resolve queries raised by vendors via call and query handling system
• Comply with AP policies and procedures
• Comply with SLA criteria (specific to area of responsibility)
• Comply with Safety, Health and Environment standards

• Matric with accounting as a subject
• Relevant certificate or diploma
• 2 – 4 years accounts payable or general accounting experience
• A high degree of computer literacy including knowledge of the MS Office Suite – especially MS Excel and Word
• Good business acumen
• SAP ECC6 knowledge
• VIM (advantageous)
• Knowledge of an ERP system, preferably SAP (/ECC6)
• Knowledge of AP systems, policies, and procedures
• Knowledge of the regulatory, statutory and compliance frameworks affecting area of responsibility
• Results orientated
• Collaboration and influencing
• Time and priority management and ability to meet deadlines