Creditors Clerk

Duties & Responsibilities Accounts Payable Administration

• Process supplier invoices, credit notes, and related documentation accurately and within agreed timelines.
• Verify invoices against purchase orders, approvals, and supporting documentation before processing.
• Maintain complete and accurate creditor records within the finance system.
• Ensure all supplier invoices are captured correctly in Dynamics 365 and other approved financial systems.
• Prepare and submit payment proposals in accordance with the approved payment cycles.

• Obtain supplier statements monthly and perform detailed reconciliations.
• Investigate and resolve discrepancies, outstanding balances, and unreconciled items.
• Follow up on missing invoices, supporting documents, and credit notes to ensure complete reconciliations.
• Maintain a clean creditors ageing profile and ensure overdue items are addressed proactively.

• Build and maintain professional relationships with suppliers and internal stakeholders.
• Respond promptly and professionally to supplier and site-related queries.
• Liaise with operational sites to ensure supporting documentation is submitted within required deadlines.
• Escalate unresolved issues appropriately to minimise payment delays and business risk

• Ensure compliance with Tsebo financial policies, procedures, and delegated authorities.
• Maintain accurate audit trails and supporting documentation.
• Assist with month-end and year-end accounts payable processes.
• Support internal and external audit requests by providing accurate records and reconciliations.
• Adhere to all governance, risk management, and compliance requirements.

• Monitor creditor ageing and report risks, trends, and potential issues.
• Maintain systematic filing of invoices, reconciliations, and payment documentation.
• Generate reports and provide information as required by management.
• Perform ad hoc finance and administrative duties as assigned.

• Accounts payable administration.
• Supplier reconciliation and statement management.
• Financial systems proficiency (Dynamics 365 preferred).
• Microsoft Excel (intermediate level).
• Data capturing and financial record management.
• Financial reporting and analysis.
• Understanding of VAT and basic accounting principles.
• Document management and audit compliance.

• Grade 12 (Matric).
• National Diploma or Certificate in Accounting, Finance, Bookkeeping, or a related field

• 2-3 years' experience in Accounts Payable, Creditors, or Finance Administration.
• Experience processing high volumes of invoices and supplier reconciliations.
• Experience working within a structured financial control environment.