Executive Assistant

Job Responsibilities

We are seeking a highly resourceful, proactive, and detail-oriented Executive Assistant to support an Executive. This role is designed for a strategic partner who thrives in a fast-paced environment and acts as a force multiplier—amplifying the effectiveness and efficiency of the leadership team. The ideal candidate is a master of time management, communication, and discretion, with a proven ability to anticipate needs, manage competing priorities, and drive results through seamless coordination and execution.

• Provide high-level calendar management for the Executive, including prioritizing meetings, resolving scheduling conflicts, and ensuring optimal time allocation.
• Anticipate needs and proactively manage logistics to ensure smooth daily operations.

• Plan, schedule, and coordinate internal and external meetings and events such as dinners and lunches, including agenda preparation, attendance tracking, presentation material development, and minute-taking.
• Track action items and follow up with responsible parties to ensure timely completion.

• Handle a wide range of administrative tasks: travel arrangements, expense reports, document preparation, and correspondence.
• Support the Executive with special projects, research, and the creation of high-impact presentations and reports.

• Serve as the primary point of contact for internal and external stakeholders on behalf of the Executive. Manage sensitive and confidential information with discretion and professionalism.

• Keep the Executive informed of key priorities, deadlines, and developments.
• Act as a "barometer" for the team, sensing issues and opportunities and ensuring the General Manager is prepared and aligned.

• Bachelor's degree or 3-year tertiary qualification in Office Management or Business Administration.
• Minimum 5 years' experience as an Executive Assistant.
• Significant executive support experience, including supporting C-level executives.
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders and lenders.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Ability to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment's notice.
• Thrive in an intense, do-it-yourself, start-up environment.

• Participative Leadership
• Planning & Organizing
• Monitoring & Measuring Cognitive Capabilities
• Analysis & Attention to detail
• Problem Solving
• Critical thinking

• Assertive
• Methodical
• Drive & Action Oriented
• Flexibility
• Excellence & Quality Orientation