Assistant Company Secretary

The role of the Assistant Company secretary is to provide primary support to all stakeholders in respect of statutory and regulatory compliance within the Redefine group as well as administrative matters relating to the various governance structures in accordance with the Companies Act, King Code requirements and other relevant legislation. Work with the Company Secretary to implement the governance strategic plan groupwide.

• Support the Company Secretary with regards to compliance with JSE Listings Requirements, Companies Act and other relevant regulations and standards.
• Administer Schedule 13 declarations by new directors (where necessary)
• Ensures adherence to CIPC requirements with all statutory compliance requirements with regards to all Redefine Group of Companies
• Manage and maintain all share registers for subsidiary companies and relevant associate companies.
• Provide business support with regards to statutory compliance.
• Timeous update of NED disclosure on company website in line with debt listing requirements
• Deregistration and registration of companies/SPVs/trusts

• Ensure efficient administration of all subsidiaries
• Provides governance support with regards to company secretarial work for allocated governance structures.
• Oversee timeous coordination and scheduling of meetings and key corporate matters as per the corporate Calendar - Board, Committee and selected subsidiaries and internal governance structures.
• Review and update company letterheads and ensure compliance with regulatory requirements and timeous communication with all relevant stakeholders.
• Timeous drafting and execution of resolutions in line with Group Governance Framework

• Committee secretary for allocated internal governance structures including but not limited to Risk Management Committee;
  Employment Equity Forum and allocated subsidiary boards
• Administrative support including meeting scribe to Exco and Manco as and when required.

• Manage meeting administration process with all stakeholders to ensure inter alia:
  • Timeous Distribution of Board and Committee meeting packs.
  • Timeous Distribution of matters arising for board and committee meeting (as and when required)
• Draft and Timeous distribution of minutes and matters arising for allocated governance structures
• Timeous preparation of agenda and annual workplan for allocated governance structures

• Provide input for the compilation of the annual Company Secretariat Budget.

• Engage with relevant third parties for reports on adhoc project (e.g. dematerialization and reunification projects),
• Manage monthly reports from Transfer secretaries and work with finance to track unclaimed dividends to maintain compliance with dividend policy.
• Retrieve the required information for the annual general meeting.

• Ensures compliance with relevant legislation.
• Controls, manages and governs the processes and systems within area of accountability to ensure compliance and minimise the business risk.
• Preparation of documentation for annual audits and other assurance providers
• Implement all audit recommendations in area of accountability and resolve audit findings timeously.
• Designs, obtains approval, implements, and maintains policies within area of responsibility.
• Monitor submission of Politically Exposed Person’s annual declarations
• Oversee timeous execution of annual compliance checklist.

• Effective Governance of trusts,…