Finance & Operations Administrator

• Matric
• Diploma / Degree in Financial Management (highly advantageous)
• Minimum 5 years financial administration or accounting role
• Experience working on Sage X3 (highly advantageous)

The below list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope. Job descriptions will be regularly reviewed to ensure they are an accurate representation of the post.

• Daily, weekly and monthly tracking and reporting of all Business Development transactions
• Creation of quotations and invoices and tracking completion of transactions with the relevant proof of payment
• Business development contracting drafting, filing and communication to business
• Commission tracking and reporting on a weekly and monthly basis, for approval and submission to payroll
• Financial reporting, not limited to Business Development transactions, Cinema Sales, GX Sales and referencing budgets to depict performance achievement – weekly and monthly task
• Regional Marketing administration and reporting
• Project Reporting – track all project purchase orders on Sage and track adherence to budget – report to be provided to the HOO on a weekly basis.
• Create quotations and invoices in Sage for external entity sales – 3D Glasses, Technical Spares, etc.
• Perform system “goods issuing” and track appropriate deductions within the Sage system
• Adhoc reporting

• Conduct accurate voucher stock takes and report data on a monthly basis to the HOO
• Ensure safe keeping of all voucher stock
• Good issue vouchers to the various cinemas on the system and ensure accurate capture and reconciliation in Sage
• Place stock orders for vouchers, in-line with business requirements
• Voucher master data management within Sage – inclusive of new voucher creations

• Ensure that all POs for SKT are accurately created, approved and goods receipted
• Follow through to ensure the completion of the created PO, by having a system effected “goods receipt” completed timeously – immediately, once invoice is received.
• Skills Transfer Training Workshop for new staff at Head Office on the PO processes, Stock Ordering and the relevant administrative tasks
• Ensure effective administrative house keeping by timeously closing all “open purchase orders”, conducting investigations on all unresolved transactions and obtaining relevant proof of deliveries.
• Accurately create various purchase orders, in-line with business requirements e.g. OPEX PO’s, CAPEX PO’s and Stock PO’s. Ensure timely and accurate feedback to the finance team for accurate allocation of expense.

• Act as a “stand-in” for roles within HO Operations and sales administration, conducted by counterparts within the department
• Full financial and administrative reporting on a weekly basis to the Head of Operations
• Ivanti call log management – redirecting and follow up with all relevant departments
• Ivanti reporting – weekly reporting to Regional and Head Office teams
• ADHOC duties as required by business from time to time

• Keep an active “shared folder” with up to date tracking on all lease agreements, contracts, addendum to leases.
• Complete all required license renewals timeously, inclusive but not limited to – Liquor licenses, Film & Publication Board, CIPC, Trading names and regulatory compliance certification
• Update all business insurance documentation and track the relevant renewals annually, assuring all insurances are up to date
• Provide financial data extracts as required for business, inclusive of electricity and rates charges required for 3rd parties and financial reporting
• Adhoc tasks and reporting as required