Locum Academic Administrator College

Key Purpose Statement

The Academic Administrator role was created to provide professional and efficient assistance.

Key Responsibilities:

1. ADvTECH IT Liaison for academic system support and School academic system support

• Distribution of new manuals and communication of system changes and upgrades.
• Assist with ADvTECH IT queries, responses and changes to be made.
• Liaise with ADvTECH IT, Toddle and/or TEAMS on system changes and complete change request forms.
• Assist with parent queries and profile changes and updates related to STASY, Toddle and TEAMS or any other management systems used by Crawford International.
• Communication system upgrades and changes made by ADvTECH IT to the learning community.
• Assist parent with all STASY, Toddle and/or TEAMS queries and access control if required. (including assisting parents with updating personal details and accessing of reporting etc. )
• Resetting passwords for parents on all management systems and do applications for of students whose parents are unable to do the application online.
• Creation and maintenance of student access rights to the academic platforms
• Keeping a log of system issues and system change requests.

User role allocation, implementation and training of new and current users

• Allocation of users according to their roles.
• Training of new staff, parent and student users.
• Support to the learning community on using STASY, Toddle, TEAMS and/or any other management systems used by Crawford International.

2. Academic platforms (STASY, Toddle, Teams, Advlearn) - Academic reporting (for students & Brands)

Create and maintain student academic master data

• At the beginning of the year, academic set up of classes, subject and option allocation.
• Checking teacher and student subject allocation and access to input information.
• After new year re-registrations or new registrations, share the list of new registrations for music, aftercare and boarding with the relevant school staff (Music Department, aftercare supervisor).
• Accurately capture the student's academic records
• At time of the student registration, ensure that certified copies from the previous school's report and academic record, where applicable, are kept in the student file.
• Responsible for leading the Annual STASY/Management system rollover and re-registration process of all classes, subjects and school-related academic activities. It includes the update of the students statuses in STASY at year-end (grade promotion, deactivating of graduated grade 12, deactivation of students identified for Non-reenrolment in the new year)

Set up of markbooks and assessment events

• STASY - setting up of Markbooks/Assessment Events
• Allocation of weighting according to management plans.
• STASY
  - Printing of Draft teacher comments.
• STASY
  - Printing of Draft reports for the SMT.

Input of assessment criteria, outcomes and indicators required per school

• STASY
  - Input of Marks/Indicators/ Effort Indicators.
• STASY
  - Input of teacher comments and subject comments.
• STASY
  - Assist with inputting of marks for certain teachers and deputies

Attending to all reporting tasks and queries related to the administration of reports

• STASY
  - Printing of Draft teacher reports
• Toddle/TEAMS
  - Set up, data input and reporting on all student management systems.
• STASY
  - Printing of subject ranking for Deputies.
• STASY
  - Printing of improvement ranking for Deputies.
• STASY
  - Printing of ranking reports for Awards and celebration assemblies.

Target-driven reporting and data analysis as required

• Pulling Data from all management systems used to navigate teaching and learning.
• Look at stats of various data and report back on the trends occurring that are of value to Crawford International academics.
• STASY/other management systems
  - Check in and communicate with deputies regarding failures and subject related concerns.
• Gather data from all management systems, analyse it and then translate the results into non-technical language for the academic learning community to understand.
• Using diagnostic, descriptive, predictive and prescriptive analytics to feed back to the Academic department in order to bring increasing value to Crawford International, as a Brand.

3. STASY - maintenance of student and parent record and registrations Other School Administration Duties

• Assist students and parents for changes and updating of documents and personal details on all SIS and Academic systems.
• Capture in STASY the aftercare and music registrations which were not recorded at the beginning of the year at the time of re-registration or…