Financial Administrator

Reference: MID
727
Location: Sandton, Gauteng
Department: Finance
Reporting to: Financial Controller / Financial Manager
Dotted-Line Reporting: Chief Financial Officer (CFO)

Midvaal Recruitment is seeking a detail-oriented and experienced Financial Administrator to join a professional finance team based in Sandton, Gauteng.

This hybrid role combines senior financial administration with accounting oversight, financial controls, reconciliations, statutory compliance and process improvement. The successful candidate will play a key role in maintaining accurate financial records, strengthening internal controls, supporting audit processes and ensuring compliance with applicable financial policies and statutory requirements.

The ideal candidate will have strong analytical skills, sound financial knowledge and the ability to manage multiple financial processes independently while working closely with senior finance management and other departments.

1. Audit Preparation and Financial Records

• Maintain accurate, complete and well-organised financial records.

• Prepare and digitize supporting documentation for internal and external audits.

• Respond to audit queries and coordinate the provision of requested documentation.

• Liaise with auditors and monitor audit action items, deadlines and reporting dashboards.

• Ensure financial documentation complies with internal policies and applicable requirements.

2. Intercompany Charges and Recoveries

• Administer and process intercompany recharges and recoveries accurately and timeously.

• Apply established intercompany policies and procedures.

• Prepare and maintain monthly supporting schedules.

• Reconcile intercompany balances and investigate discrepancies.

• Ensure transactions are accurately recorded and appropriately supported.

3. Balance-Sheet Reconciliations

• Reconcile accounts payable to the general ledger and supplier statements.

• Reconcile accounts receivable to the general ledger.

• Perform regular bank reconciliations.

• Reconcile control accounts and other balance-sheet accounts.

• Investigate and resolve discrepancies, ensuring accurate financial reporting.

4. Intercompany Loan Administration

• Administer and reconcile intercompany loan accounts, including long-term loans, working-capital facilities and short-term loans.

• Calculate and process interest charges in accordance with formal loan agreements.

• Monitor loan balances and ensure transactions are accurately recorded.

• Maintain valid, complete and compliant loan documentation.

• Ensure loan agreements and related financial obligations are properly administered.

5. Bank Account Administration – FNB

• Allocate and reconcile transactions relating to pooled bank accounts and intercompany loans across the relevant entities.

• Ensure interest earned on pooled accounts is allocated and redistributed accurately and promptly.

• Allocate and redistribute bank charges appropriately across entities.

• Monitor bank charges, interest expenses and interest income.

• Identify opportunities to improve banking efficiency and reduce unnecessary costs.

6. Inventory Management and Reconciliations

• Manage inventory controls and reconciliations for printing and stationery.

• Monitor inventory expenditure and identify opportunities for cost savings.

• Promote digitisation and more efficient inventory management processes.

• Maintain oversight of company uniforms and other inventory categories.

• Ensure inventory records are accurate and appropriately maintained.

7. Fixed-Asset Management

• Ensure company assets are appropriately tagged and recorded.

• Maintain accurate asset registers and asset-location records.

• Maintain the fixed-asset register and depreciation schedules.

• Participate in quarterly and year-end stock counts.

• Investigate and…