Parts Specialist

The Parts Specialist is responsible for maintaining accurate inventory and ensuring timely, cost-effective ordering of parts. They will follow department procedures to stock parts efficiently, set appropriate minimum and maximum levels, and return unused parts into inventory. The specialist will promptly send estimates to the truck purchasing department and quickly order parts to avoid delays in the reconditioning schedule.

Each morning, they will stock consumable and reassembly supply cabinets, retrieve urgent parts from vendors, and retrieve unused parts from the mechanical department. They will also pull parts to fulfill work orders and update the inventory system accordingly. The Parts Specialist must understand the needs of the Mechanical and Cosmetic departments and anticipate inventory requirements to meet lead times. Daily, they will conduct a cycle count of 25 parts as directed by the Parts Manager, ensuring all inventory control policies and procedures are followed.

Inventory & Ordering:

• Maintain accurate inventory by following department procedures and setting appropriate minimum and maximum stock levels.
• Promptly send estimates to the truck purchasing department and order parts to prevent delays in the reconditioning schedule.
• Monitor parts inventory levels and anticipate future needs based on lead times.
• Economically order parts, periodically price check, and ensure vendors do not raise prices without notice.
• Always seek out new parts sources to reduce parts costs.

Daily Operations:

• Stock consumable and reassembly supply cabinets each morning.
• Retrieve urgent parts from vendors and unused parts from the mechanical department.
• Pull parts for work orders and update the inventory system accordingly.
• Process parts returns to the ERP system and ensure parts are returned to the correct bin location.
• Receive parts into the ERP system and properly store them in their designated locations.
• Run and pick up parts from various vendors.
• Assist departments by looking up parts and providing necessary information.
• Work at a fast pace to ensure parts are readily available and production processes are not delayed.
• Assist with vendor returns and process as needed.

Inventory Control & Cycle Counting:

• Take delivery of parts with check-in process
• Perform daily cycle counts (25 parts) as directed by the Parts Manager and investigate discrepancies.
• Maintain an accurate and live inventory within a 2% variance.
• Ensure the parts department is clean, orderly, and well-organized, including the outdoor parts cage.
• Work with the Parts Supervisor to ensure inventory is stocked correctly and efficiently.

Value-Added Services & Miscellaneous:

• Perform value-added services, such as testing batteries and cleaning parts.
• Verify parts that may be misunderstood, such as leaking fuel tanks, engine serial numbers, tire sizes, etc.
• Regularly load and unload trucks.

Reporting & Compliance:

• Notify the Parts Supervisor of any issues with ordering, receiving, or entering parts into the system.
• Follow all company policies and procedures.
• Perform quarterly physical inventories with a goal of no more than a 2-3% variance.

Required Education, Skills & Abilities

• Minimum education:
  
  High School graduation or equivalent
• Valid Ohio Driver’s License and insurable under the company’s insurance policy
• Prior parts experience is a plus
• Prior tow motor/forklift experience is a plus/but will train if needed
• Ability to provide outstanding, friendly, and professional customer service
• Reliable with good attendance history
• Ability to quickly match alphanumeric sequences
• Basic computer knowledge/skills, preferably with an ERP system, Microsoft Outlook and/or Excel
• Ability to handle customer concerns positively and proactively
• Ability to prioritize tasks in a fast-paced environment
• Ability to quickly learn new procedures and processes
• Physical demands are representative of those that must be met by an associate to successfully perform the essential function of the job.

Benefits & Compensation:

• $50,000-$55,000
• Medical
• Paid Vision
• Paid Short Term
• Paid Life Insurance
• 401k Match
• Must be able to sit and drive for periods of time up to 2-3 hours at a time
• Must be able to lift and carry 50+ pounds
• Constant hand, fingers, and arm use
• Must be able to climb up and down a ladder
• Ability to continuously stand or walk
• Ability to manipulate small hand tools
• Ability to bend, squat, and lift frequently
• Pushing and pulling objects weighing 50+ pounds
• Work 1-2 Saturday a month

* Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.