Executive Assistant and Project Coordinator

Executive Assistant and Project Coordinator

We’re a boutique retained executive search firm headquartered in Atlanta, placing candidates across North America and partnering with our Spengler Fox affiliates to deliver top talent internationally.

Are you a proactive problem solver who enjoys finding creative ways to deliver on commitments and thrives in dynamic environments? Do you enjoy a variety of day‑to‑day activities, work independently, and pay close attention to detail? If so we want to hear from you.

The Executive Assistant/Project Coordinator is an integral member of the team, encompassing several key responsibilities.

• Coordinate recruiting processes across multiple searches concurrently: schedule candidate interviews, book travel, manage candidate expense reports and background checks, ensure resumes are in the hands of clients for interviews.
• Ensure real‑time, accurate data on candidates in our systems at all times.
• Collaborate with recruiting teams to prepare candidate pipeline reports, job postings, Linked In posts, and resume and job description formatting.
• Stay on top of leaders' communications as requested to ensure timely responses are made or scheduled (email, Linked In inbox, etc.).

• Research target company prospects for leaders to pursue to capture searches in the near term and in the future.
• Support preparation for business development meetings with prospects.
• Proactively research trends and insights relevant to our practice areas and collaborate with the team to translate these into marketing materials, Linked In posts, etc.
• Identify networking opportunities for leaders and support them in registering, preparing for, and following up on events.
• Keep a keen eye on executives in our network to stay in contact in a timely and consistent way.

• Persistent and hyper‑vigilant about ensuring details are taken care of.
• Proactive, strong self‑starter with motivation and energy.
• 5+ years of office experience in an administrative/support role in a dynamic work environment, juggling priorities.
• Proficient with Microsoft Outlook, Word, PowerPoint, and Excel.
• Experience with database management (Customer Relationship Management and Applicant Tracking Systems) and Linked In fluency are a plus.
• Strong communication, planning, and organizational skills.

Mid‑Senior level

Full‑time

Administrative and Business Development

Business Consulting and Services

Atlanta, GA