Administrative Assistant

Administrative Assistant

Join to apply for the Administrative Assistant role at Tru America Multifamily
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Founded in July 2013, Tru America Multifamily is a partnership between industry veteran Robert

E. Hart and The Guardian Life Insurance Company of America. The company is based on the premise that tremendous upside potential remains in mid‑tier apartment communities that can be unlocked through tailored renovation, repositioning strategies, and focused management. Tru America Multifamily is a privately held, fully integrated real‑estate investment firm that invests in apartment communities located throughout primary and secondary markets across the country.

We have grown to become a Top 25 apartment owner in the United States and are the youngest manager in the NMHC Top 50. Today Tru America has over 60,000 units in 25 high‑growth markets and approximately $16 B of assets under management.

This role entails providing complete administrative support to internal departments while adhering to company processes and policies. The ideal candidate has the ability to effectively prioritize clerical tasks, stay organized in a fast‑paced environment, and communicate clearly as they play a major part in the success of the office.

• Maintain a well‑organized and efficient office environment, including managing office supplies and equipment.
• Compile and submit expense reports in a timely and accurate manner and obtain approval from supervisors.
• Manage calendars, schedule appointments and meetings, and coordinate events.
• Schedule travel.
• Proficiency in data entry, file management, and other administrative support tasks.

• Draft various investment memoranda for new acquisitions, including investment synopsis, memos, executive pool memos, private placement memorandums, transition memos, and briefing book.
• Communicate complex information in a clear and concise manner, in both verbal and written form.

• Collect, organize, and analyze data to produce portfolio operational reports.
• Leverage resources and work effectively with a team to produce high‑quality reports.
• Collaborate with the team to analyze data and produce portfolio operational reports.

• Comprehensive knowledge of social media platforms, tools, and best practices, and ability to use them effectively.
• Plan, execute, and evaluate social media strategies that align with overall marketing and organizational goals.
• Assist in coordinating company events.

• Highly self‑motivated, confident, and driven.
• Ability to work effectively in a dynamic environment.
• Strong intellect and strategic thinker with solid quantitative, financial, and analytical skills.
• Exceptional interpersonal skills, including the ability to develop strong relationships with colleagues, third‑party management, and equity partners.
• Proficient with Microsoft Office Suite—mainly Word, Excel, and Outlook.
• 1–2 years of recent administrative experience in a corporate environment.
• Ability to work independently and as part of a team.
• Personable, proactive, and able to work in a fast‑paced environment.

• Ability to sit for up to 10 hours per day.
• Ability to move freely around the office for up to 10 hours per day.
• Ability to communicate verbally and in writing.

Compensation Range: $45,000 – $58,000 per year.

Tru America Multifamily is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and internships.

Tru America Multifamily makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Seniority level:
Associate

Employment type:

Full‑time
Job function:
Administrative