Administrative Assistant - Part-time rotating shift schedule

Overview

Administrative Assistant - Part-time rotating shift schedule (2-2-3). Work hours 5am – 9am.

Location: Sandy, UT

Duration: 6 Months

Total Hours/week: 15.00

Client: Medical Device Company

Job Category: Admin/Clerical

Level of

Experience:

Entry Level

Employment Type: Contract on W2 (Need US Citizens or GC Holders Only)

Position:
Administrative Assistant - Part-time rotating shift schedule (2-2-3). Work hours 5am – 9am.

• Shift scheduler is responsible for staffing medical device manufacturing operation. Staffing activities include scheduling regular time, over time sign ups, time-off and shift exchanges between shifts.
• Manage time-off requests and scheduling
• Works with the Operations Leaders to understand daily staffing needs and receive approval for staffing plans
• Builds staffing plans to run all production lines every shift and support preventive maintenance activities
• Responsible for posting overtime sign-ups for opposing shifts
• Ensures each spot is filled by a qualified associate
• Sends automated requests to pull in overtime volunteers for scheduled overtime and for urgent overtime needs
• Manages shift-swapping between associates in each pay-period
• Learn new software to help improve efficiency of scheduling
• Maintains an open line of communication to ensure staffing problems/changes are communicated and resolved in a timely manner
• Maintains records and documents, as required
• Ensures employee scheduling is aligned with the training matrix
• Complies with all local, state, federal, and client safety regulations, policies, and procedures including RCRA Hazardous Waste regulations
• Complies with all local client quality policies, procedures, and practices through consistent application of sound quality assurance principles
• Other duties as assigned

• High School Diploma/GED or 1-year consecutive work experience
• Experience supporting the scheduling for a production operation preferred

• Experience working with ADP is a plus, but not required
• Workday experience is a plus, but not required
• Proficient in Microsoft Office Applications (Word, Excel and Teams)

• The incumbent may be frequently required to stand and/or occasionally sit for extended periods of time. Bending, stooping and reaching may occasionally be required

• Part-time rotating shift schedule (2-2-3). Work hours 5am – 9am