Administrative Assistant - Part-time rotating shift schedule Onsite

Overview

Administrative Assistant - Part-time rotating shift schedule (2-2-3). Work hours 5am – 9am onsite.

Location:

Sandy, UT. Duration: 6 months. Total hours/week: 15.
Client: Medical Device Company.
Job Category: Admin/Clerical.
Level of

Experience:

Entry level.
Employment Type: Contract on W2 (US Citizens or GC Holders Only).

• Shift scheduler is responsible for staffing medical device manufacturing operations. Staffing activities include scheduling regular time, overtime sign-ups, time-off, and shift exchanges between shifts.
• Manage time-off requests and scheduling.
• Work with Operations Leaders to understand daily staffing needs and obtain approval for staffing plans.
• Build staffing plans to run all production lines every shift and support preventive maintenance activities.
• Post overtime sign-ups for opposing shifts and ensure each spot is filled by a qualified associate.
• Send automated requests to pull in overtime volunteers for scheduled overtime and urgent overtime needs.
• Manage shift-swapping between associates within each pay-period.
• Learn new software to improve scheduling efficiency.
• Maintain open communication to resolve staffing problems or changes promptly.
• Maintain records and documents as required; ensure scheduling aligns with the training matrix.
• Comply with local, state, federal, and client safety regulations, policies, and procedures, including RCRA Hazardous Waste regulations.
• Comply with local client quality policies and practices through sound quality assurance principles.
• Other duties as assigned.

• High School Diploma/GED or 1 year of consecutive work experience.
• Experience supporting scheduling for a production operation preferred.

• Experience with ADP is a plus, but not required.
• Workday experience is a plus, but not required.
• Proficient in Microsoft Office Applications (Word, Excel, Teams).

• May be frequently required to stand and/or occasionally sit for extended periods. Bending, stooping and reaching may occasionally be required.

• Part-time rotating shift schedule (2-2-3). Work hours 5am – 9am onsite.