Supervisory Health System Specialist - Supervisory Executive Assistant to Network Director

• Department: Department of Veterans Affairs
• Location: Location Negotiable After Selection

The Supervisory Health System Specialist
- Executive Assistant to the Network Director serves within the Veterans Integrated Service Network (VISN) Headquarters Unit, functioning as a principal administrative, operational, and program management resource supporting the Network Director and VISN executive leadership.

The duties of this position include, but are not limited to:
Operations Oversight 25% Analyzes and evaluates on a quantitative and/or qualitative basis, the effectiveness of VISN operations in meeting established goals and objectives. Evaluates facility and VISN operations against short and long-range objectives.

Performs administrative work in one or more of the following areas: personnel, management/administration, budgeting and financial management, procurement and contracting, property management, and/or supply. Performs management and/or program support work such as program or office planning, evaluation of administrative programs or issues, training program administration, correspondence control, liaison, special projects from Director Team, or board or committee related work.

Works within all levels of the VA Organization to accomplish required tasks within specified time requirements and manages and/or prepares responses to correspondence in an organization; and/or acts as a liaison or handles the communication with persons and/or groups within and outside of the organization. Manages Boards, Committees, Symposia, Conferences Plans and/or supports committees, boards, symposia, or conferences.

Develops broad themes and directs proceedings of high-level conferences where work and decisions have a major impact on the agency or an important subject or program. Operations/Program Planning 25% Provides comprehensive executive staff support in the development of both long- and short-range policies and plans for the organization by coordinating the medical administration needs of the organization(s) to which accountable.

Maintains a thorough understanding of the Network Director's long-range objectives and the orderly and logical progression of steps to achieve those objectives. Administers planning process, provides authoritative recommendations. Develops and directs the total and complex administrative duties of the Office of Network Director. Gathers and maintains valid data used to develop, evaluate, and modify organizational structure and systems to achieve program goals.

Participates in the analysis and interpretation of workload and other data used in resource planning. Supervision 25% Recruits and hires subordinate staff members in line with merit staffing procedures and equal employment opportunity guidelines. Assigns work to staff and provides technical and policy direction to their efforts. Reviews completed work of the staff and provides feedback to encourage top performance to enhance an atmosphere of team.

Plans training and development with subordinate employees to assure they acquire and maintain both technical competencies in their fields and cross training in related fields. Evaluates the work performance of subordinate staff members and recommends appropriate awards to enhance effective performance or takes action to deal with inadequate performance, through counseling, training, coaching and other means.

Resolves staff complaints concerning working conditions and related matters, and provides referral services, if necessary, to employees who develop personal problems that interfere with effective performance or undermine work group cohesiveness. Organizational Analysis & Special Projects 25% Evaluates, processes, or makes recommendations for effective organizational changes per the vision and mission of the Network Director.

Serves as team leader for VISN studies or projects with significant organizational changes. Facilitates planning, design, implementation, and accomplishment of the Network Director's agenda and is accountable for the oversight and administrative management of VISN support positions under their purview.

Leads, conducts, or participates in complex management studies and reviews-particularly those with wide or significant effect upon agency's organizational structure, policy, processes, operations, fiscal control, and economy and those where the boundaries of the studies may be…