Management Support Specialist

Provides administrative support and completes secretarial work in support of the division manager.

** Salary will be determined depending on qualifications of candidates who exceed the minimum requirements as outlined within the job description.

** Additional compensation based on licensure.

Note
: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position. Main responsibilities include supporting the Utilities Engineering Manager, Engineers, Project Managers, and staff by providing administrative support for projects related to Water Operations, Wastewater Operations, Maintenance, Utilities Engineering, Billing, and Business Office. Tasks include creating Access databases, scanning and indexing documents, analyzing billing and water flow data, processing mail outs, creating flyers, answering inquiries, composing reports, scheduling meetings, maintaining records, tracking training, managing work orders, providing backup support, ordering supplies, data entry, managing databases, revising procedures, maintaining equipment and license records, generating purchase orders, handling customer communications, updating standards, tracking timesheets, coordinating vehicle schedules, maintaining financial records, processing work orders, monitoring financial systems, and updating emergency contact information.

Additional Duties
:
Performs other related work as required. In emergencies, all employees may be asked to perform alternate duties.

Minimum qualifications include a high school diploma or GED, two (2) years of experience in public contact or administrative responsibilities, proficiency in typing (35 WPM), business English, record keeping, correspondence, and effective communication skills. Must be proficient with computers and office equipment, hold a valid Florida Driver's License, and have proficiency in Microsoft Office software.

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