Administrative Program Support Specialist

Administrative Program Support Specialist

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The Administrative Program Support Specialist provides a variety of clerical and administrative support services.

• Answers telephone and facilitates communication flow of external and internal print and electronic messages and mail for the department with all clients. Serves as liaison among faculty, general public, community agencies, and administration.
• Types, revises, proofs, and prints letters, memos, reports, and other documents.
• Creates, distributes and maintains comprehensive database of articles of all college news stories from print and electronic media.
• Assists with the creation and maintenance of mailing list databases for college and community events.
• Maintains the Director's and/or unit’s calendar.
• Manages employee attendance, leave and payroll records for accurate preparation and submission of monthly reports.
• Makes travel and lodging arrangements as necessary.
• Oversees budgets by performing financial analysis, tracking expenditures, resolving payment problems with vendors, maintaining extensive database and hard copy documentation of all budget records, and making recommendations to ensure best use of budget and resources.
• Manages inventory control of office supplies and promotional items for college and community events. Processes purchase orders.
• Maintains office equipment; aids staff in use of office computers and related software.
• Supports staff in use of current application software for room reservations and meeting coordination. Takes minutes of committee meetings as requested.
• Performs all site and position specific responsibilities as assigned.

• Graduation from an accredited high school or possession of an acceptable equivalency diploma.
• One year of administrative or clerical support experience.

• Associate degree in Office Systems Technology or similar curriculum preferred.
• Experience using a personal computer and related word processing, spreadsheet and database software.

• Knowledge of and ability to interpret College policies and procedures.
• Ability to understand the organization and programs of the College.
• Ability to operate data entry and word processing equipment and a microcomputer.
• Ability to understand both oral and written instructions.
• Excellent verbal, written and interpersonal communication skills.
• Public relations skills.
• Ability to take initiative and work independently.
• Ability to organize and meet deadlines.
• Ability to exhibit a professional, courteous demeanor.
• Committed to working in a multicultural environment.

• Works inside in an office environment.
• Works flexible hours, including evenings and weekends.

This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job‑related instructions and to perform any other job‑related duties requested by their supervisor.

$17.02 hourly up to 26 hours per week.

Finalists and individuals recommended for employment at Seminole State College must reside in the State of Florida at the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more.

The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security‑sensitive areas and confidential information; positions that have the capability to create, delete, and alter records;

and positions that are responsible for…