Manager, Payroll Operations

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• Manage the College's in-house time and pay services to ensure accurate time reporting and payroll for faculty and staff.
• Prepare and calculate monthly full-time payrolls.
• Partner with Human Resources, Finance, and Accounting departments on payroll-related issues and information.
• Supervise staff.

• Coordinates the preparation and processing of full-time, part‑time, adjunct, and student payrolls in compliance with college policies, procedures, and federal and state requirements.
• Assists with resolution of payroll discrepancies.
• Maintains records and serves as primary contact person for college employees, supervisors, and other staff concerning salary, taxes, benefits, voluntary and involuntary deductions.
• Reconciles each payroll and submits the federal tax deposit payments and validates and initiates insurance and retirement benefit premium payments.
• Reconciles monthly payroll liability and accounts receivable accounts to ensure accurate subsystem integration.
• Provides functional assistance and user information to payroll staff and department timekeepers for the Time and Labor and Payroll Modules in People Soft.
• Supervises payroll staff including mentoring, coaching, scheduling work, training, development, and performance evaluation.
• Prepares, updates, communicates, and trains staff on payroll user procedure guides and documents business processes.
• Assists with system testing and issue resolution for Time and Labor and Payroll modules and interfaces to the financial system.
• Assists with 941 Quarterly Tax Returns, W‑2 year‑end reporting, and State Quarterly Re‑employments.
• Prepares and finalizes fiscal year‑end closeout, payroll‑related reports, and reconciliations in coordination with finance team.
• Oversees and may conduct time and labor training for college staff.
• Performs other duties as may be required or assigned.

• Bachelor's degree in accounting, finance, or related field from a regionally or nationally accredited institution.
• Three years of experience in processing and maintaining HCM/Payroll systems, preferably in an educational or governmental environment.
• Two years of supervisory or lead experience.

• Progressively responsible professional experience in a college or governmental payroll environment.
• Experience using Oracle People Soft HCM System modules.

• Extensive knowledge of applicable federal, state, and local laws/rules, including Fair Labor Standards Act (FLSA) pertaining to payroll.
• Knowledge of accounting principles and practices related to payroll.
• Excellent verbal, written, presentation and interpersonal communication skills.
• Excellent Microsoft Office 365 skills (Outlook, Word, Excel, PowerPoint) and ability to become proficient in videoconferencing applications, including Teams/Zoom.
• Knowledge or an ability to interpret College policies and procedures.
• Ability to supervise and motivate others to achieve objectives.
• Strong analytical, process orientation, and critical thinking skills and attention to detail, including the ability to deal with ambiguity, and resolve complex problems.
• Ability to effectively plan work activities, schedules, priorities, utilization of resources, and manage projects.
• Ability to meet deadlines and work in a fast‑paced multi‑priority environment.
• Ability to treat confidential information with sensitivity.
• Ability to maintain complex records, assemble and organize data, and produce reports.
• Ability to exhibit a professional, courteous demeanor and interact effectively with faculty and staff.
• Committed to working in a multicultural environment.

• Works inside in an office environment.
• Acceptable hearing and eyesight with or without corrections.
• Extended periods of sitting, viewing a computer screen, and typing on a computer keyboard.
• May travel to other campuses and county destinations.

This description in no way states or implies that these are the only duties to be performed by the employees occupying this…