Part Time Bid Builder

About the Position

Florida Seal coating LLC is looking for a reliable, detail-oriented Part-Time Bid Builder / Estimating Coordinator to help our sales and estimating team turn field measurements and job information into accurate, professional proposals.

The goal of this position is simple:
keep our estimators in the field doing what they do best—meeting customers, measuring properties, and generating more opportunities—while you handle the bid-building process behind the scenes.

You will receive information from our estimators, review measurements and job details, calculate materials and labor, build pricing, and prepare professional estimates for customers.

This is an important support position that will help Florida Seal coating LLC increase the number of bids we can produce without requiring our field estimators to spend hours each day behind a desk.

• Receive job information, measurements, photos, and notes from field estimators.
• Review measurements for accuracy and completeness.
• Build seal coating, asphalt maintenance, striping, repair, and other related estimates.
• Calculate material quantities, labor, equipment, and other job costs.
• Apply company pricing, margins, and estimating guidelines.
• Prepare professional customer proposals and estimates.
• Enter and maintain estimates in our estimating/CRM software.
• Identify missing information and communicate with the estimator when clarification is needed.
• Make sure bids are complete, accurate, and ready to be sent to the customer.
• Track bids that have been completed and submitted.
• Help maintain consistent pricing and estimating procedures across the company.
• Communicate with the sales/estimating team to keep bids moving quickly.
• Assist with improving our estimating templates, pricing sheets, and processes.
• Turn around bids quickly.
• Produce accurate estimates with minimal errors.
• Follow Florida Seal coating LLC pricing and estimating procedures.
• Catch missing information before a proposal goes to the customer.
• Keep the estimating pipeline organized.
• Communicate clearly with our field estimators.
• Become familiar with our production costs, materials, labor, and pricing structure.
• Help us increase the number of bids our sales team can produce each week.

• Extremely detail-oriented.
• Organized and dependable.
• Comfortable working with numbers and measurements.
• Good with computers and learning new software.
• Able to work independently.
• A strong communicator.
• Comfortable asking questions when information is missing.
• Able to meet deadlines and work efficiently.
• Interested in learning the asphalt/seal coating industry.

• Construction estimating.
• Asphalt or paving.
• Seal coating.
• Concrete or other construction trades.
• Landscaping estimating.
• Commercial service estimating.
• CRM or estimating software.
• Takeoffs and measurements.
• Job costing.

We can train the right person on our estimating process, pricing, and services.

This is intended to be a part-time position
, with approximately [15–25] hours per week.

Florida Seal coating LLC will provide training on:

• Our estimating process.
• Our services and products.
• Material and production costs.
• Company pricing.
• Profit margins.
• Estimating software.
• Proposal templates.
• How our field estimators collect measurements and job information.

The Bid Builder will be expected to maintain:

Accuracy: Estimates should be carefully reviewed before being sent to customers.

Speed: Completed field estimates should be turned into customer-ready proposals within the company's target turnaround time.

Organization: All job information, measurements, photos, and proposals should be properly organized and documented.

Communication: Missing or unclear information should be identified quickly and communicated to the appropriate estimator.

Consistency: Estimates should follow Florida Seal coating LLC's established pricing and estimating procedures.

Our field estimators are most valuable when they are out meeting customers, measuring properties, following up on opportunities, and generating new business.

This position allows us to separate the field work from the administrative estimating work.