Executive Office Manager Sanford, NC

Executive Office Manager job at Sanford Housing Authority. Sanford, NC.

The Sanford Housing Authority (SHA) is hiring! If you are looking to join our team of dynamic professionals who thrive on promoting healthy, safe, sustainable, and affordable housing and community‑centric programs, we want to hear from you. We have an immediate need for an Executive Office Manager
. The Executive Office Manager oversees the daily operations of the executive office, ensuring the operational excellence of executive‑level functions and organizational priorities. The annual salary range for this onsite position is $51,396.50 - $75,477.49
. As a full‑time exempt role, the Executive Office Manager is eligible to participate in SHA's benefits program. The posting will be open until filled.

Reporting to the Chief Executive Officer (CEO), the Executive Office Manager is a high‑performing professional role with oversight and seamless coordination of systems, protocols, and support to C‑level executives, maximizing their productivity, efficiency, and strategic focus. The Executive Office Manager is a pivotal role at the intersection of executive administration, strategic communications, public engagement, and organizational leadership. As a key member of the Senior Leadership Team, the Executive Office Manager provides executive‑level administrative assistance, coordinates special projects, and serves as the primary point of contact for internal and external constituencies.

This position is ideal for an experienced communicator and operations strategist who thrives in a fast‑paced, mission‑driven environment.

Ata minimum, the Executive Office Manager will be responsible for successfully carrying out the following essential functions and duties in a professional and timely manner:

• Serve as a strategic liaison between the CEO and internal departments, identifying organizational priorities and making recommendations on workflow, resource allocation, and scheduling.
• Lead the Authority's strategic and cross‑functional planning initiatives, in collaboration with the C‑suite, directing the preparation of annual and five‑year plans and associated annual reports in compliance with HUD regulations, mandated timelines, and organizational goals, and managing the public review process to ensure transparency and regulatory compliance.
• Serve as the immediate point of contact for the executive office and as the CEO's primary liaison and gatekeeper, analyzing requests for access and aligning scheduling decisions with organizational priorities.
• Provide oversight for SHA and its instrumentalities, such as the Board of Commissioners meetings, minutes, and legal documents.
• Maintains leadership oversight for customer service, scheduling meetings, organizing files, managing projects, conducting research, and providing information via various communication methods.
• Provide management for the awarding of HUD or funder‑compliant agreements, public‑private partnership contracts, and grant agreements.
• Lead the coordination of the cross‑functional planning sessions, follow up on action items, conduct internal scans, and host stakeholder feedback sessions to inform strategic priorities.
• Exercise independent judgment and strategic discretion in overseeing the development of meeting materials, synthesizing committee input into executive reports, preparing official minutes, and drafting resolutions and strategic communications in alignment with organizational priorities.
• Prepare complex, sensitive, or routine correspondence and documents, and determine the importance before distributing them to the CEO or redirecting them to appropriate points of contact when immediate feedback or response is required.
• Communicate with contract attorneys to obtain the necessary paperwork and receive status updates.
• Provide paralegal support to the CEO, including legal research, document preparation, and coordination with legal counsel to ensure compliance with regulations and policies.
• Manage the files, articles of incorporation, and tax filings of instrumentality organizations, as well as other business development and legal needs.
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