Accounts Payable Specialist; Seasonal

* This is a seasonal position with a tentative end date of 02/2027 (subject to change).Status:
Full-Time, Non-Exempt Pay: $23.00-$24.00/hour

Schedule:

Monday - Friday 8:00 a.m.

- 4:30 p.m.

Job Summary:

The Accounts Payable Specialist is responsible for handling financial, administrative, and clerical duties related to accounts payable, ensuring compliance with financial policies and maintaining accurate vendor and transaction records. This role requires strong organizational, communication, and computer skills, along with the ability to meet deadlines and work both independently and as part of a team. Additionally, the specialist provides general administrative support to the Accounts Payable Supervisor and participates in staff meetings, training, and other projects as needed.

Essential Duties and Responsibilities:

Accounts Payable Goal:
To perform the day-to-day processing of accounts payable transactions

Receive and verify invoices for goods and services

Verify that transactions comply with financial policies and procedures

Enter invoices for payment and process backup reports

Assist with processing checks, getting signatures on checks, copying checks, and mailing checks

Maintain updated vendor files and invoice files

Reconcile outstanding balances on accounts, including communications with vendors

Utilize Excel to analyze accounts and prepare import files

Accept and process credit card payments, reconcile credit card accounts

Agency Administrative Support Goal:
To ensure quality administrative practices and correspondence

Assist with incoming phone calls and visitors

Assist Accounts Payable Supervisor with accounting and grant tasks as needed

General errand as needed such as posting outgoing mail and obtaining signatures

Perform general office tasks as needed (filing, faxing, copying, etc.)Perform various departmental tasks in support of co-workers as workload and staffing levels dictate

Miscellaneous

Attend staff meetings

Attend training workshops as needed

Enhance job performance by applying up-to-date professional and technical knowledge gained by participating in webinars

Perform ad hoc projects as appointed by Supervisor Requirements:

Education and Experience Requires a high school diploma or equivalent

Two years of accounts payable or bookkeeping work experience

Satisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform tasks

General

Reliability, responsibility, effective with oral and written communication

Ability to meet deadlines, work cooperatively as part of a team, work independently, ability to multi-task, and use sound judgment

Must be detail-oriented, with accurate data entry skills

Intermediate computer literacy of word and spreadsheet software as well as recordkeeping and bookkeeping principles

Physical Requirements Ability to lift up to 25 pounds

Standing and sitting for prolonged periods

Bending and stooping to file