Travel Coordinator

Travel Coordinator

Official Classification:
Staff Specialist

Final date to receive applications:
Friday, January 23, 2026, at 11:59 p.m. PST.

Staff Specialist Hourly Range: $32.18 - $39.84

Anticipated Starting Rate: $32.18

• Defined Benefit Retirement Plan (2.50% at 67 formula)
• Choice of five medical plans
• Health Reimbursement Arrangement (HRA)
• Vacation and sick leave packages
• 14 paid holidays per year
• Educational & professional reimbursement
• Optional deferred compensation program (457 plan)

This position is eligible for a combination of telework and on-site work assignments. Some assignments may be limited or not available. Telework must be completed from a pre-designated home‑based location within California. Telework may be rescinded with 48 hours' notice based on court needs.

The Travel Coordinator plans, coordinates, and schedules court-wide travel arrangements for Judges, Commissioners, Executives, Management, and court staff. Responsibilities include booking reservations, managing reimbursements, obtaining approvals, and confirming registrations and itineraries.

• Plans, recommends, confirms, and adjusts travel reservations and trip logistics for court and judicial staff; arranges ground transportation, and guarantees air and lodging reservations ensuring compliance with Courts travel policies and procedures; works with 3rd parties including the Judicial Council to book travel and trainings when necessary; and resolves the day‑to‑‑day travel issues such as last‑minute flight or itinerary changes.
• Communicates all trip information to travelers; compiles and distributes the trip itinerary with required travel documents; may brief court and judicial staff on proper travel protocol(s).
• Completes and submits registration and payment for conferences and training for court and judicial staff; works with conference and training venues to confirm receipt of payment and registration.
• Creates or requests a Travel Training Request (TTR) or Travel Expense Claims (TEC) form from court and judicial staff; calculates related costs, verifies and monitors budget, and obtains appropriate travel approvals.
• Gathers related receipts and travel documents from staff upon the return to the court; assists with processing claims for reimbursement; and reconciles travel expenses and court credit card.
• Answers general travel inquiries for court and judicial staff regarding policy, pricing, event location, and routing questions; may locate additional travel options as requested.
• Creates and prepares correspondence to airlines and hotels regarding travel problems, refunds, and other issues.
• Maintains files, tracking logs, and court systems; updates a variety of documents, schedules, and manuals to include mandatory training; compiles data for internal usage and reporting; conducts audits of judicial education credits; tracks compliance with judicial education reporting; and ensures registration of judicial offers for orientation and education.
• May provide administrative support and other duties as needed within the assigned area.
• Attends and actively participates in professional and team meetings; remains informed of new policies, state guidelines, developments in travel, new trends, and innovations, and laws related to travel; and performs related duties and assignments.

High school diploma or GED equivalent and three (3) years of full‑time (or equivalent) travel, clerical, or administrative support experience.

Successfully completed accredited college courses in a discipline used in government programs (information systems, business, public administration, communications, or psychology) may substitute for the experience requirement on the basis of three semester units or equivalent, equaling three months of experience. A copy of official transcripts or degree/certificate must be included with the application.

• Two (2) years of professional travel coordination experience.
• Experience working for a trial court, public agency, or justice partner agency.
• Experience reconciling business…