Administrative Assistant

Description We are looking for an Administrative Assistant to support contract administration and day-to-day office operations in Santa Ana, California. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable working in a fully onsite environment Monday through Friday. The person in this role will help maintain accurate records, support document management activities, and assist team members with administrative needs while contributing to an efficient and well-organized workplace.

Responsibilities:

- Review existing contract records, verify accuracy, and update documentation to ensure information remains complete and current.

- Transfer files and related documentation into the designated platform while maintaining organized and consistent recordkeeping.

- Upload contract materials, supporting documents, and other administrative records with a strong focus on quality and completeness.

- Provide guidance to team members on system usage and share practical instruction as processes are learned and established.

- Perform data entry tasks and validate information to reduce errors and support reliable reporting.

- Assist with general administrative support, including document preparation, filing, and coordination of routine office needs.

- Handle incoming calls and front-office style inquiries in a courteous and timely manner when needed.

- Partner with contracts and operations leadership to help keep priorities on track and support ongoing administrative projects. Requirements - At least 2 years of experience in administrative support, office coordination, or a similar business support role.

- Demonstrated attention to detail with the ability to manage documents and records accurately.

- Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.

- Experience with data entry and document handling in a fast-paced office setting.

- Adobe software familiarity is helpful for working with digital files and document updates.

- Strong communication skills with the ability to assist and train others effectively.

- Ability to work fully onsite in Santa Ana, California, Monday through Friday.

- Background in reception support or answering inbound calls is preferred. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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