Territory Administrator; procurement, office management

Cook Systems has an immediate need for a Territory Administrator with procurement, office management experience.

Territory Administrator

Responsible for managing and coordinating all administrative and support duties for all company properties and market teams in a designated territory, including financial administration, facilities management, reporting of operational metrics, contracts and vendor management, and inventory oversight. Optimize processes and procedures that ensure the efficient and cost-effective operation of the area offices and the alignment of day-to-day operations with organizational objectives.

• Oversees maintenance of all company properties through personnel and vendors. This includes collaborating with facilities, strategic sourcing and supply chain, and shared services teams to maintain all building support systems.
• Partners with shared service team to ensure accurate coding and processing of all territory revenue and responsible for the creation of revenue and expense reclass procedures and timely reclasses of monies. Partner with territory staff to ensure accurate coding and processing of any monies received in territory.
• Inputs and tracks all contracts for area team members across the territory to ensure partnership terms and payment timelines are met.
• Manages and coordinates the timely procurement of materials, supplies, and services required by area by soliciting quotations from qualified suppliers and performing complete bid analysis to ensure the organization is obtaining the best product or service for the most reasonable cost.
• Aids in the preparation of annual budgets by providing cost estimates on equipment, materials, supplies and services which have a significant impact on territory and area expenditures for the coming year.
• Reviews all financial and operational activities for indirect programs across the territory. Prepares annual budget, forecasts monthly, and tracks financial activities in relation to the indirect programs line items; may process payables including expense reports for territory and area leadership.
• Manages in-territory fleet operations and coordinates with national office fleet manager to ensure safe maintenance of the fleet system.
• Analyzes, organizes and implements office operations, procedures, and processes, including but not limited to office supply inventory management, safety and business continuity plans, and office norms.
• Leads payment card industry data security and audit standards in territory and oversees all training and compliance initiatives within territory.

• Knowledge – Requires ability to understand general arithmetic.
• Speak and write in a clear and understandable manner for internal/external relations.
• Strong attention to detail, organization, and task management.
• Ability to meet deadlines consistently.
• Track record of collaboration within team and with other departments.
• Project management, budgeting and forecasting a plus.
• Working knowledge of Microsoft Word and Excel for Windows.
• Exposure/experience in purchasing helpful.
• Knowledge ordinarily acquired through a Bachelor’s degree and 5 years of related experience including procurement and office management experience.
• 6+ years of related experience acceptable in lieu of degree.

• 5+ years of administrative, operations, or territory support experience
• Experience supporting budgets and monthly forecasting
• Procurement and purchasing experience
• Contract management and vendor oversight
• Facilities or office management experience
• Multi-location support responsibilities
• Experience supporting senior leadership teams
• Process improvement
• Operational reporting
• Facilities administration
• Data accuracy and compliance
• Excellent organizational and communication skills