General Manager of Administrative Department

Position Summary

This company is seeking a General Manager of Administration for its Santa Ana, California office. This role will oversee all administrative operations of the U.S. subsidiary (approximately 20 employees) and will be responsible for a broad range of functions, including finance, human resources, general affairs, office management, and day-to-day administrative activities.

• Oversee departmental accounting operations
• Prepare and submit financial reports to the parent company
• Manage accounts receivable and collections
• Monitor budgets and analyze actual performance
• Conduct business performance assessments
  
  Manage and control personnel expenses
• Optimize cash flow
• Oversee monthly and annual closing processes
• Process daily accounts payable and biweekly payroll

• Lead organizational improvement initiatives
• Develop and implement workforce planning strategies
• Manage personnel transfers and placement adjustments
• Conduct employee performance evaluations
• Maintain and update compensation structures and salary tables
• Oversee attendance and timekeeping management
• Ensure compliance with required federal and state training

• Formulate, revise, and enforce internal company policies
• Communicate official decisions and directives across the organization
• Manage and safeguard company assets
• Provide administrative and clerical support
• Evaluate and guide compliance practices
• Supervise inside sales operations

• Oversee all administrative operations within the management division of the U.S. subsidiary

• Native-level proficiency in Japanese
• Management experience in the United States
• Proven track record managing administrative teams in the U.S.
• Excellent verbal and written communication skills in English
• Strong multitasking and time management abilities in a fast-paced environment
• Willingness to travel domestically (and occasionally internationally)

• Background in finance
• Background in accounting