Accounting Assistant

Job Summary

Performs various accounting tasks, emphasizing review and payment of invoices, ensuring proper documentation for audits, and supporting the Purchase of Services (POS) accounting team and Department of Finance & Administration.

Department:
Finance & Administration.

Reports To:

POS Accounts Payable Supervisor.

• Process electronic bills on a daily basis. Prepare and key paper vendor invoices for payment.
• Access electronic bills directly online to verify compliance with required backup. Sort and distribute to accounting staff.
• Run attendance reports for any pro‑rated billings for residential facilities and calculate correct payment amount using DDS approved methodology.
• Contact providers for any reconciliation/back‑up issues in a timely manner.
• Reconcile invoices to edit & posting reports.
• Research & reconcile vendor payments. Research IHSS reversals.
• Provide assistance to vendors / service coordinators.
• Assist vendors on using the eBilling system and the Service Provider Portal.
• Distribute, collect and verify completeness and accuracy of enrollment forms for eBilling system, Service Provider Portal and direct deposit and enter into the system.
• Assist with yearly independent audit.
• Assist in all POS mailings.
• Match and file invoices after each check run.
• Process P&I payments monthly.
• Process death certificate payments, as needed.
• Ensure proper audit trail is maintained.
• Performs work in accordance with generally accepted accounting principles and practices, and with TCRC policies and procedures.
• Month end processing.
• Requests for additional bills.
• Process Supplemental Security Income/State Supplementary Payment (SSI/SSP) invoices.
• Generate daily invoices.
• Reissue voided checks.
• Backup for printing and sorting invoices.
• Other duties as assigned.

• Strong knowledge of accounting principles and procedures and ability to apply these in the work performed.
• Ability to analyze situations accurately and adopt an effective course of action. Problem solving experience.
• Successful and timely management of multiple projects and tasks concurrently.
• Knowledge of monitoring and tracking methods and ability to apply these to work performed.
• Excellent interpersonal and customer service skills. Communicates with respect, openly, directly and effectively. Responds professionally.
• Positive and responsive attitude.
• Excellent organizational and planning skills.
• Ability to work effectively with a variety of different people. Team player.
• Thinks ahead, minimizing potential problems. Proactive in identifying areas to improve.
• Takes initiative to learn new procedures, computer systems and accounting processes.
• 10-key by touch.
• Intermediate to advanced level knowledge of Excel, Word, e‑mail, Internet and accounting software.
• Prefer bilingual English/Spanish.

• High School diploma or equivalent. Completion of some college level courses in accounting, business, economics, math or finance.
• 1-2 years accounts payable or other general accounting experience. TCRC experience may be considered in lieu of this prerequisite.
• Data entry, Word, Excel, email and computerized accounting experience.

Adequate manual dexterity and coordination for operation of an automobile, computer, and other standard office equipment. The ability to sit at a workstation for long periods of time, read, write and comprehend large amounts of written material such as reports and regulations, use the telephone, and communicate via electronic mail are all required daily. Driving is required daily. The ability to stand, sit or walk for moderate distances on uneven terrain is also required daily.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or control and reach with hands and arms. The employee frequently is required to stand, sit, walk, push, pull, kneel, stoop, bend, and squat. The employee must frequently lift and/or move up to 10 lbs and infrequently up to 20 lbs.

Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. These physical tasks are an essential function of the position.

Classification:
Full‑Time, Bargaining Unit, Non‑exempt. Salary Starting Range: $24.14 - $26.58. Full Salary Range: $24.14 - $30.23.

Location:

Santa Barbara.

POS Accounts Payable Supervisor

• Health insurance
• Paid time off
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan
• Referral program
• Flexible spending account
• Employee assistance program
• LCSW Supervision hours program

Entry level

Full‑time

Accounting/Auditing

Individual and Family Services