Accounting Assistant

Accounting Assistant Needed in Santa Barbara

Job Description
Performs various accounting tasks, with emphasis on review and payment of invoices, and ensuring proper documentation for audits. Provides other duties to support the Purchase of Services (POS) accounting team and Department of Finance Administration. Process electronic bills on a daily basis. Prepare and key paper vendor invoices for payment. Access electronic bills directly online to verify compliance with required back-up.

Sort and distribute to accounting staff. Run attendance reports for any pro-rated billings for residential facilities and calculate correct payment amount using DDS approved methodology. Contact providers for any reconciliation back-up issues in a timely manner. Verify receipt and accuracy of parental verification forms for behavioral services. Adjust invoices as appropriate and follow up with vendors on any discrepancies. Reconcile invoices to edit posting reports.

Research and reconcile vendor payments. Research IHSS reversals. Provide assistance to vendors and service coordinators. Assist with yearly independent audit. Assist in all POS mailings. Match and file invoices after each check run. Process PI payments monthly. Process death certificate payments, as needed. Ensure proper audit trail is maintained. Perform work in accordance with generally accepted accounting principles and practices, and with company policies and procedures.

Month end processing. Accounting calendar. Requests for additional bills. Process Supplemental Security Income/State Supplementary Payment (SSI/SSP) invoices. Generate daily invoices. Reissue voided checks. Backup for printing and sorting invoices.

Skills Required
HS Diploma or GED. 3+ years of general accounting experience. Proficient in MS Office. Strong data entry skills. Excellent interpersonal and customer service skills.