Accounting Assistant Santa Barbara, CA | Robert Half

Accounting Assistant

We are looking for an Accounting Assistant to join a team in Santa Barbara, California in a Contract to Permanent position. This part-time role supports day-to-day accounting operations by handling financial records, assisting with payment activity, and helping maintain accurate account balances. The ideal candidate is comfortable working with both payables and receivables, has strong attention to detail, and can manage a steady flow of transactional work in a structured environment.

Responsibilities:

• Process vendor invoices, assign accurate coding, and prepare payments in accordance with established timelines.

• Maintain accounts receivable records by posting incoming payments, tracking outstanding balances, and supporting collection efforts.

• Reconcile bank activity and investigate discrepancies to help ensure reliable financial reporting.

• Enter accounting data into Quick Books and other internal records with a high level of accuracy and consistency.

• Coordinate payment-related tasks such as claim disbursements and wire transfers while following approval procedures.

• Review account information regularly to identify errors, resolve mismatches, and keep ledgers current.

• Assist with routine bookkeeping activities to support month-to-month accounting operations.

• Communicate with internal teams, vendors, and customers regarding billing questions, payment status, and account updates.