Deputy City Clerk

ABOUT US
At the City of Santa Barbara, the best part of our organization is our people. As a City of Santa Barbara employee, you will work in an environment with other motivated individuals who are passionate about their work. We strive to provide employees with the support they need to thrive. Discover more about us, our values and our organizational culture here .

The mission of the City Administrator Department is to provide agendas, staff reports, and minutes of City Council meetings; maintain and process all City Council-approved ordinances, resolutions, deeds, agreements, and contracts; administer municipal elections; recruit and maintain membership records for advisory groups; process certain types of appeals; coordinate Public Records Act Requests; administer domestic partnership certificates; and provide staff for the City Hall telephone system.

To read more about what we do  .

THE POSITION
Under direction from City Clerk Services Manager, the Deputy City Clerk performs a wide variety of responsible and complex duties in the City Clerk's Office including, answering questions and researching information for City staff and the public, and ensuring compliance with various legal requirements. The Deputy City Clerk compiles the City Council meeting agendas and minutes, using Microsoft Word, Adobe Acrobat, and specialized software.

The Deputy City Clerk attends City Council meetings, taking comprehensive notes and summarizing the actions taken in minutes documents. The Deputy City Clerk is also closely involved in municipal elections, assisting in filing official campaign and election documents and processing vote by mail ballots. The Deputy City Clerk will compose, type, and proofread a wide variety of documents; and prepare legal notices;

performs a variety of office operations, special projects and assignments; answers questions for City staff and the public. Note:
Must be available to occasionally work Tuesday evenings.

The successful candidate will be a detail-oriented person who is comfortable following intricate procedures. While experience in the public sector is not required, an interest in government would be helpful. The successful candidate will derive a sense of satisfaction in completing a detailed record of a governmental decision, and enjoy the research process. The skills required to succeed in this position include the ability to communicate orally and in writing in a businesslike manner, the ability to write clearly and logically, and to learn and follow complicated rules regarding elections and public records.

Applicable skills could include library, accounting and/or bookkeeping type skills.

BENEFITS:
To view our benefits page .


Knowledge of
:

• English usage, spelling, grammar and punctuation; preparation of agendas and minutes;
• Business letter writing and report preparation techniques;
• Modern office procedures, methods and equipment including a personal computer;
• Knowledge of or the ability to learn about principles of records management;
• Research methods and techniques;
• Applicable federal, state and local laws, codes and regulations, including the Brown Act, California Elections Code, Fair Political Practices Commission (FPPC) regulations and the California Public Records Act; and
• Election procedures and equipment.

• Operating a personal computer;
• Taking and composing meeting notes, with acceptable speed and accuracy;
• Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.

• Perform responsible and difficult clerical work involving the use of independent judgment and personal initiative;
• Learn the organization and operation of the City and outside agencies;
• Independently prepare correspondence, memoranda, manuals, and reports;
• Set up and maintain office files and records; communicate clearly and concisely, both orally and in writing;
• Take comprehensive notes of meeting "actions" taken and prepare action agendas by summarizing actions in written form, composing and typing "action" minutes; and
• Establish and maintain effective working relationships with those contacted in the course of work.