Academic Program Administrator

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• Position Number:
• Payroll
  
  Title:
  
  ADMIN OFCR 2 CX (004263)
• Job Code: 004263
• Job Open Date: 12/16/2025
• Application Review Begins: 1/05/2026
• Department Code (Name): BENG (DEPARTMENT OF BIOENGINEERING)
• Percentage of Time: 100
• Union Code (Name): CX
• Employee Class (Appointment Type): Staff:
  Career
• FLSA Status: Non-Exempt
• Classified Indicator Description (Personnel Program): PSS
• Salary Grade: STEPS
• Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $31.00 - $34.22/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $31.00 to $50.78/hour.
• Work Location: Bio Engineering Bldg, Rm. 1106
• Working Days and
  
  Hours:
  
  M-F, 8am-5pm
• Benefits Eligibility: Full Benefits
• Type of Remote or Hybrid Work Arrangement, if applicable: N/A; position is in-person.

For full consideration, please include a resume and a cover letter as part of your application.

Biological Engineering is a hub for research and teaching at the interface of biology, engineering and physical sciences. It builds on UC Santa Barbara’s strengths in biophysics, biomaterials, biomolecular discovery, and computational and experimental systems biology, enabling fundamental scientific discoveries to be transitioned to applications in medicine and biotechnology. Our department has a strong commitment to diversity, equity, and inclusion as we train future leaders in Biological Engineering through transformative education and interdisciplinary collaboration.

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC.

Under the general supervision of the Business Officer and Designated Principal Investigator, serves as the Academic Program Administrator (PA) for Biological Engineering and its affiliated training programs. Responsible for program administration and student coordination for the NSF Research Traineeship (NRT) program in Data Driven Biology, program administration and student coordination for new NIH T32 training grant in Quantitative Mechanobiology, and payroll and student coordination in the new Biological Engineering PhD Program.

Supports the full range of activities related to the operation of the NRT and T32 training grants including: implementing recruitment strategies, assisting with the admission process, tracking student progress, trainee appointments, payroll and reimbursements, coordinating all program activities, coordinating program assessment instrument dissemination and analysis, reporting of agency required data, regular and confidential correspondence, visitor arrangements, and short and long-term planning.

Corresponds with faculty and multiple campus departments involved with the training grants. Manages frequent events and seminars including research collaboration workshops, educational outreach programs and other meetings. Responsible for maintaining the NRT Data Driven Biology and NIH T32 Quantitative Mechanobiology web sites.

• Bachelor's degree in a related area and/or equivalent experience/training in academic administration, fiscal management, or research compliance.
• 1-3 years demonstrated experience working independently and as part of a team.
• 1-3 years experience analyzing, interpreting, and utilizing data.
• Ability to use sound judgment in responding to issues and concerns.
• Advanced skills in standard computer applications (e.g., MS Excel, Word, PowerPoint).
• Exceptional organizational skills and meticulous attention to detail, with the proven ability to manage multiple complex projects…