BFS Business Systems Assistant Manager

Job Posting Details (External)

• Position Number:
• Payroll
  
  Title:
  
  BUS SYS ANL MGR 1
• Job Code: 0656
• Job Open Date: 9/18/2025
• Application Review Begins: 10/03/2025
• Department Code (Name): CTLR (Controller-Business & Financial Services)
• Percentage of Time: 100%
• Union Code (Name): 99 Non-represented
• Employee Class (Appointment Type): Staff:
  Career
• FLSA Status: Exempt
• Salary Grade: MSP/26
• Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $119,400 to $171,000/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $119,400 to $230,800/year.
• Work Location: 3201 SAASB
• Working Days and
  
  Hours:
  
  M-F 8am - 5pm
• Benefits Eligibility: Full Benefits
• Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations) BFS supports a hybrid agreement for this position and will continue to do so as long as it makes sense for the position and meets the campus policies.

For full consideration, please include a resume and a cover letter as part of your application.

In support of the UCSB Mission and UC Statement of Ethical Values, Business & Financial Services is an integral campus and community partner, providing sustainable value-added services and solutions to ensure responsible compliance and stewardship.

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Reporting to the Business Systems Analyst Manager 2, the Business Systems Analyst Manager 1 provides operational leadership and oversight for a team of Business Systems Analysts responsible for critical financial systems and modules within the University's Oracle Financial Cloud (OFC) ecosystem and related platforms. This position manages the Business Systems Analyst 3 leads for Concur and OFC Expense module, Payroll/UCPath and OFC Record to Report, and a Business Systems Analyst 4 lead for Jaggaer, OFC Procure to Pay, and Tax.

Additionally, this role serves as the designated lead for Extramural Funds Accounting and OFC Invoice to Cash and Transfer of Expense processes. The Manager 1 is responsible for ensuring seamless coordination, operational efficiency, and continuous improvement across these systems and processes, enabling timely and accurate financial reporting and compliance with regulatory requirements. The position exercises independent judgment within established procedures and policies and plays a vital role in driving business process optimization, team development, and cross-functional collaboration to meet evolving campus financial needs.

• Bachelor's degree in related area and / or equivalent experience / training.
• 1-3 years Progressive leadership experience managing business systems analysts or similar technical/functional staff in a large, complex organization, preferably in higher education or public sector finance.
• 1-3 years Demonstrated experience overseeing multiple enterprise financial systems or modules, including areas such as Expense Management (e.g., Concur), Payroll/HRIS (e.g., UCPath), Procurement (e.g., Jaggaer), and ERP financial modules (e.g., Oracle Financial Cloud).
• 4-6 years Proven track record in business process analysis, system requirements gathering, and translating functional needs into technical specifications for large-scale financial systems.
• 4-6 years Experience managing cross-functional projects involving multiple business units, technical teams, and external vendors, from design through stabilization.
• 4-6 years Hands-on involvement with complex system integrations, including procurement-to-pay, record-to-report, and invoice-to-cash workflows, with an emphasis on identifying automation opportunities and process improvements.
• 4-6 years Experience coordinating audit and compliance activities, developing responses to audit findings, and implementing corrective actions in financial systems.
• 4-6 years Experience using data analytics and reporting tools (e.g., OTBI or equivalent) to analyze system performance, track operational metrics, and support decision-making.
• 4-6 years Proven ability to manage competing priorities, meet deadlines, and deliver results in a fast-paced environment with shifting business and technical demands.

• Experience working within the University of California (UC) system, including familiarity with UC financial policies, procedures, and compliance requirements.
• Demonstrated experience in a higher education environment, preferably within financial, administrative, or business…