Senior Project Manager

Overview

Sares Regis Group of Northern California offers a broad scope of commercial and residential real estate development management services. With our principals having over 40 years of experience providing commercial real estate services, Sares Regis has assembled a staff of remarkable talent from a broad range of related development backgrounds including urban and master planning, entitlements, architecture, various engineering disciplines, construction, project management, real estate development and financial services.

We develop commercial and residential properties, primarily located throughout the San Francisco Peninsula. Our portfolio consists of a combination of fee-based consulting and management services for clients, and developments of our own, with budgets ranging from $10M to well over $1B USD. Our client base includes corporations, non-profits, universities, institutions, cities, and counties. Our collaborative approach enables us to assemble teams that are specifically tailored to meet each client’s unique goals.

• Is responsible for weekly or monthly internal and external reporting.
• Holds project teams accountable for meeting schedule milestones.
• Provides reliable and timely reporting to facilitate client decision making to meet schedule and budget goals.
• Reviews contractor schedules.
• Creates and maintains project-level schedules that incorporate construction activity as well as other critical dates and milestones.

• Manages project development which includes: define and document user requirements, procure design and construction services, and coordinate stakeholder engagement.
• Reviews construction contracts and construction drawings.
• Manages OAC meetings, stakeholder meetings, and executive management meetings.
• Facilitates equipment commissioning and BMS development.

• Attends client status meetings and advises client on progress.
• Develops and maintains high-level project schedules.

• Manages selection of project team, including preparation of RFPs, leads interviews, compares and analyzes proposals, and documents decisions.
• Takes lead on negotiating consultant scope and fee. Reviews contracts and identifies potential scope gaps or risk items.
• Reviews invoices for compliance with contracts, including scope and fee, tracks cash flow, forecasts, manages funding requests as needed.

Is involved in industry organizations, proactively cultivates relationships with clients, consultants, community, city staff, elected officials. Successfully collaborates with project team and internal commercial real estate group.

• Provides comprehensive project management for one or more projects. Is working to gain experience in all phases of development process.
• Prepares, manages, reviews and accurately reports on project status.
• Identifies, elevates, and mitigates issues and risks.
• Identifies project issues that need to be elevated, advises leadership on the problem, and presents solutions.
• Conducts, organizes, summarizes, and reports on research and data analysis related to the project.
• Sets agenda, organizes and manages meetings, ensures materials are prepared in advance, and establishes overall meeting schedule. Takes lead to follow up on action items.
• Proactively organizes and prioritizes tasks.

Conducts oneself according to Sares Regis core values:
Relationships, Discipline, Collaboration and Creativity.

Understands the entitlement process, design and construction.

Seeks out opportunities to learn and improve skill set.

Ability to communicate strongly and clearly with team members, client, executive stakeholders, and consultants.

Understands when to seek guidance or expertise and who needs to provide input on decisions.

Demonstrates attention to detail and accuracy. Demonstrates ability to manage time with minimal supervision.

Reliably executes tasks, works with manager to set schedule and adheres to it. Consistently produces high-quality work.

Follows company policies,…