Accounts Payable Clerk

Description We are looking for an Accounts Payable Clerk to join a team in Santa Clara, California in a contract capacity with the potential for a permanent role. This position supports day-to-day accounting operations across payables, receivables, and general ledger activities, with a strong focus on accuracy, organization, and timely processing. The ideal candidate is comfortable handling detailed financial records, communicating with internal and external contacts, and balancing multiple priorities in a deadline-driven environment.

Responsibilities:

- Manage the full invoice lifecycle by reviewing documentation, assigning proper coding, securing approvals, and verifying accuracy before payment processing.

- Coordinate recurring payment runs on a bi-weekly schedule while maintaining complete and organized records for audit support.

- Generate accounting entries and reconcile balance sheet and general ledger accounts related to payables and receivables activities.

- Process customer billing, distribute monthly invoices, and apply incoming payments accurately within the accounting system.

- Complete monthly reconciliations for both accounts payable and accounts receivable to ensure financial records remain current and accurate.

- Prepare bank deposits, record cash activity, and support month-end close through accrual postings and account analysis.

- Assist with prepaid expense tracking by calculating amortization and preparing the related monthly journal entries.

- Support fixed asset accounting by recording additions and disposals, maintaining schedules, and posting monthly depreciation entries.

- Maintain inventory records, compare physical counts to ledger balances, and allocate inventory usage to the appropriate general ledger accounts.

- Respond professionally to questions from vendors, customers, and internal stakeholders while contributing to additional accounting projects as needed. Requirements

- Prior experience in accounts payable, accounts receivable, and general accounting support is required.

- Proficiency in Excel and accounting software, including the ability to build and maintain detailed spreadsheets.

- Working knowledge of invoice coding, invoice processing, check runs, reconciliations, and payment application activities.

- Strong attention to detail with the ability to follow established procedures and produce accurate work.

- Ability to manage shifting priorities, work independently, and collaborate effectively with a broader team.

- Clear verbal and written communication skills for interacting with internal departments and external contacts.

- High level of professionalism, discretion, and integrity when handling confidential financial information.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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