Events Technician

Events Technician

Job Description Summary The purpose of this role is to coordinate client events/meetings and related utilization of the facility. The role is responsible for liaison between clients, the public, and building management prior to and during events to ensure that facilities, equipment, physical setup and personnel provided meet the requirements of the event/meeting and the client's needs.

Coordinates the work of building staff and contract personnel in support facility events and important meetings including scheduling, organization, preparation, setup, function, breakdown, clean-up and liaison with client, tenants (if applicable), and management

Advises and coordinates with clients, vendors, contracted services, and staff on setup options and types of materials needed to achieve desired results and may be responsible for the ordering food, beverages, materials, supplies, AV equipment, printed materials, etc. in accordance with the client’s needs

Calculates and provides clients all estimates of potential costs incurred in completing an event or meeting

In coordination with the client, helps to resolve problems or complaints from tenants, building staff or the public in accordance with established policies and procedures.

May be asked by the client to input, retrieve, and update event setup information and produce event or meeting reports.

Coordinates with the client on event and meeting requirements including table arrangements and number and nature of support personnel and equipment needed

Ensures that setup of chairs, tables, stages, decorations or other equipment is in accordance with the client’s requirements and in accordance with applicable safety, fire, health, and building codes

Makes or arranges for last minute adjustments in room or equipment setup at the request of the client

May perform other support duties and functions as assigned such as administration, tenant services, clerical, printing/copying, reception, and answering phones

A high school diploma or a General Equivalency Diploma (GED). College or university credits or degree in applicable discipline preferred

At least one year of experience in coordinating events and meetings at an office building/complex, convention center, theater, hotel, or any public use facility

Must be able to work independently, multi-task and to prioritize client requests

The candidate must be computer literate, including knowledge of word processing (Word), scheduling (Outlook), spreadsheets (Excel) and other data base applications

Must be proficient in communicating at all levels in both oral and written form and competent at preparing professional, comprehensive memorandums, letters, reports, documents, files, etc

Must have a professional, pleasant, and positive demeanor and the ability to work well under pressure and given competing demands and priorities

Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day

May involve periods of standing, such as operating at a copier/fax/scanner

Regularly required to talk, hear, and use hands and fingers to write and type

Ability to speak clearly so others can understand you

Ability to read and understand information and ideas presented orally and in writing

Ability to communicate information and ideas in writing and orally so others will understand

Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the…