Executive Assistant

Description We are looking for an Executive Assistant to support daily business operations and provide high-level administrative coordination in Santa Clara, California. This contract opportunity is ideal for a resourceful individual who can balance executive support, office logistics, and cross-functional coordination in a hybrid work environment. The role works closely with leadership to keep schedules, meetings, visitors, and operational activities organized and running efficiently.

Responsibilities:

- Coordinate executive calendars, arrange meetings, and manage reservations and occasional travel planning to support day-to-day priorities.

- Oversee office readiness by maintaining shared spaces, preparing meeting rooms, and helping create a welcoming environment for employees and guests.

- Administer vendor-related activities, including tracking agreements, renewals, and ongoing service needs.

- Prepare and submit expense documentation accurately while supporting filing, recordkeeping, and data entry tasks.

- Organize recurring team meetings and assist with notes, follow-up items, and scheduling logistics.

- Support the development and formatting of presentations, reports, and other business documents using Microsoft Office tools.

- Assist with onboarding coordination and help manage internal events, including hospitality, scheduling, and operational details.

- Arrange accommodations and provide attentive support for visiting employees, board members, and other senior guests.

- Use Salesforce and related systems to help maintain internal workflows and complete ad hoc projects assigned by leadership. Requirements - High school diploma required; additional education in business administration or a related area is preferred.

- Previous experience in executive, administrative, or operations support within a fast-moving workplace.

- Advanced skills in Microsoft Excel and PowerPoint, including collaborative document editing and presentation preparation.

- Experience working with Salesforce or a comparable business platform.

- Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.

- Clear written and verbal communication skills with a detail-focused approach to internal and external interactions.

- Proven ability to take initiative, solve problems independently, and maintain close attention to detail.

- Must be authorized to work as required for the position. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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