Administrative Support IV

Applied Materials is the global leader in materials science and engineering solutions that are at the foundation of virtually every new semiconductor chip and advanced display in the world. The equipment that we create and service is essential to advancing AI and accelerating the commercialization of next-generation semiconductor chips. Join us and push the boundaries of materials science and engineering in a company at the foundation of the electronics industry.

The work we do together advances the world’s technology.

• Salary: $40.00 - $55.00
• Location:
  
  Santa Clara,CA
• You’ll benefit from a supportive work culture that encourages you to learn, develop, and grow your career as you take on challenges and drive innovative solutions for our customers.
• We empower our team to push the boundaries of what is possible - while learning every day in a supportive leading global company.
• We care about the health and wellbeing of our employees.
• We're committed to providing programs and support that encourage personal and professional growth and care for you at work, at home, or wherever you may go.
• In addition to a comprehensive benefits package, candidates may be eligible for other forms of compensation such as participation in a bonus and a stock award program, as applicable.

we are pioneering the development and commercialization of novel nano-photonic devices for augmented reality applications. PPB operates like a startup within Applied and is growing rapidly. As Administrative Support IV, you will support senior PPB leaders, including the VP of Engineering, and serve as the go-to administrative resource for the business unit, including customer and VIP visits. You will work closely with the GM's Executive Administrator to keep support consistent and scalable across PPB.

This is a fast-paced role that requires strong organization, polished communication, sound judgment and discretion.

• Executive Support and Calendar Management - Maintain complex, frequently changing calendars for multiple senior leaders. Prioritize requests and proactively resolve conflicts. Set up meetings, video conferences and conference calls on-site and off-site. Make sure leaders are prepared for their engagements, with materials, briefings and logistics in place. Screen calls and requests, and handle issues directly on behalf of the leaders supported, as authorized.
• Communication and Correspondence - Prepare and proofread letters, memos, reports and presentation materials, choosing the most effective formats for charts and presentations. Draft and manage correspondence with professionalism, tact and cultural awareness. Act as a point of contact between the leaders supported and internal and external stakeholders.
• Customer Visits, Events and Travel - Coordinate customer, partner and VIP visits from start to finish: agendas, badging, NDAs, rooms, catering, demos and lab tours. Support logistics for leadership offsites, conferences, award ceremonies, team events and moves. Arrange domestic and international travel through Corporate Travel, including flights, accommodations, ground transport and detailed itineraries. Process expense reports and purchase requests on time and in line with Applied policies.
• Operational and Project Support - Act as a central contact for general administrative requests across PPB, including onboarding support for new hires, office space and supplies. Run reports, perform research and data analysis, and ensure data accuracy. Create and improve departmental procedures, templates and documentation. Coordinate special projects and make sure deadlines are met.
• Confidentiality and Judgment - Handle sensitive information with discretion and professionalism. Use good judgment to prioritize competing requests from multiple leaders and anticipate their needs.

• Proven ability to thrive in a fast-paced, high-growth environment.
• In-depth knowledge of administrative processes, with the ability to handle complex tasks independently.
• Solid understanding of how the team works with other functions to support business objectives.
• Sound judgment to solve moderately complex and unusual problems, adapting existing procedures when needed.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent written and verbal communication skills, with the ability to work effectively with senior leaders, customers and cross-functional…