Office Specialist IV

Job Title

The Position:

This advanced administrative support class is distinguished from other City office support classes in that incumbents normally report to a Department Director with responsibilities involving the frequent use of tact, discretion, initiative, independent judgment, and political awareness. Responsibilities include regular contact with government officials, board or commission members, representatives of business or community organizations, the public, and City staff to exchange information and explain administrative policies and procedures.

This position differs from other positions in the Office Specialist series in that the emphasis is on providing administrative support to manage the functions of a department. The incumbent may direct work of other office support or clerical staff.

Additional Information:

Applications must be filled out completely (e.g. do not write "see resume, NA, or personnel file."). Years of experience are considered on the basis of full-time-equivalent experience (2080 hours per year). To receive consideration for the screening process, candidates must submit a Resume. Incomplete applications will not be considered.

Application packets may be submitted online through the "Apply Now" feature on the job announcement taclaraca.gov. Applications must be submitted by the filing at 4:00 PM.

This recruitment may be used to fill multiple positions in this, or other divisions or departments besides the positions listed above. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

The annual salary range for this position is $93,902.28 - $. This position may be filled at or near the minimum of the salary range.

Education and Experience

Minimum

Education Requirements:

Graduation from high school or possession of a GED.

Minimum Experience Requirements:
Four (4) years of progressively responsible secretarial or office administrative experience, which required frequent public contact; and computer proficiency in Microsoft Word and Excel.

Acceptable Substitution:
None.

License/

Certifications:

Possession of a valid California Class C driver's license.

Desirable

Qualifications:

• Completion of college level courses in the areas of management, public administration, and/or supervision
• Administrative experience supporting management
• Business or secretarial training and experience dealing with government, community, and business representatives
• Proficiency in Microsoft Access and PowerPoint.

Other Requirements:
Must be able to perform all of the essential functions of the job assignment.

Candidates must attain a passing score on each phase of the examination process to qualify for the Eligible List. A department interview may be required prior to appointment.

Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application.

Permanent City Employees Preference Points:
Current permanent employee candidates who receive a passing score on the examination will have an additional five (5) points added to their final score.

The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities.

If you need assistance or an accommodation due to a disability, please contact us at  or Human Resources.

City of Santa Clara Benefit Summary Overview for Bargaining Unit #5, 7, & 8 Employees Association This summary provides a brief overview of the City of Santa Clara's benefits available to Bargaining Unit #5, 7, & 8 employees in 2026. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager's Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this…