Human Resources Coordinator

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Join to apply for the Human Resources Coordinator role at CAIR-CA

CAIR San Francisco Bay Area is seeking a detail-oriented and mission-driven candidate for its new part-time Human Resources Coordinator position. This role is essential to supporting a growing team and strengthening the organization's internal systems. The ideal candidate will bring prior experience across core HR functions-such as recruitment, onboarding, payroll coordination, and compliance-while helping to cultivate a positive, values-aligned workplace culture.

This is an exciting opportunity for someone who is passionate about civil rights and immigrants' rights and is ready to build infrastructure that supports a high-impact, community-driven team.

Title: Human Resources Coordinator

Location: Based in CAIR's Santa Clara office. CAIR staff are currently working a hybrid schedule, with three days in-person and two days remote

Schedule Type: Part-time, 20 hours per week. Non-exempt. Occasional evenings and weekends required

Reporting Relationships: Reports to Executive Director. Works closely with CAIR-CA Human Resources Director and Human Resources Manager

Work Authorization: Must be authorized to work in the United States



Duties & Responsibilities

Recruitment, Onboarding, & Offboarding

• Support end-to-end recruitment efforts to fill open positions, including sourcing candidates through relevant channels, screening resumes, coordinating interviews, and supporting the selection process to attract top talent to CAIR-SFBA
• Develop and maintain effective onboarding and offboarding practices, ensuring consistent documentation, processes, and experiences
• Coordinate onboarding logistics for new hires, including scheduling, preparing technology and workspace needs, and facilitating orientation materials to support a smooth and welcoming transition into the organization
• Oversee offboarding procedures, including coordinating knowledge transfer, conducting exit interviews, recovering equipment and system access, ensuring timely final pay and required documentation, and supporting a respectful and compliant departure experience

• Coordinate timesheet submission and approval process, ensuring accuracy and timely completion; serve as the primary point of contact for local payroll-related questions
• Collaborate with statewide Finance team to ensure accurate payroll processing and timely submissions
• Support employees with benefits-related questions and processes, including enrollment, changes, and updates.

• Support the scheduling and tracking of annual performance evaluations, ensuring timely completion and proper documentation
• Support employee development efforts by tracking professional development goals and managing training logistics
• Help maintain internal policies, procedures, and documentation
• Serve as the local point of contact for HRIS-related issues, including troubleshooting access, updating and maintain accurate employee records, and ensuring data accuracy across HR systems
• Lead the implementation of the organization's career progression framework, supporting clarity and consistency in advancement pathways

• Support internal team-building initiatives and morale-boosting activities that foster connection and community
• Champion a positive workplace culture aligned with CAIR's values of equity, inclusion, and accountability
• Partner with the Executive Director to implement and oversee office standards that support professionalism and employee well-being
• Collaborate at the state level to enhance employee engagement and retention

• Track staff leave requests and documentation; coordinate with CAIR-CA HR on compliance matters
• Support office compliance by ensuring up-to-date employment law postings and adherence to safety and health standards in collaboration with office administration
• Create and maintain employee records and HR materials in compliance with all laws; create and maintain various management documents, including our, job descriptions,…