Accounting Manager​/CPA

Job Overview

The Accounting Manager/CPA will oversee ZOE International's Accounting Department, with responsibilities spanning financial reporting, donor processing, audits, accounts payable, accounts receivable, cash flow management, billing, journal entries, and payroll processing. This role ensures compliance with accounting policies, manages financial operations efficiently, and provides leadership and support to the accounting team.

USA Director or Western Regional Director (WRD)

Full-Time, Non-Exempt, 40 hours per week

• Policy Adherence:
  Ensure accounting procedures align with established accounting policies and regulatory requirements including GAAP and GAAS (for county contracts).
• System Optimization:
  Continuously improve and streamline internal systems and workflows.
• Compliance:
  Maintain compliance with CARF standards and update accounting policies as necessary.
• Team Development:
  Provide regular training, feedback, and management support to the accounting department.
• Ensure transparency in fundraising:
  Create and submit annual applications for Combined Federal Campaign (CFC) and Evangelical Council for Financial Accountability (ECFA).
• Risk Management:
  
  Assist with financial risk assessments helping to identify financial risks and solutions.

• Donor Contribution Processing:
  Oversee the processing of donor contributions through Virtuous Donor System, Stripe, Classy, Pay Pal, and iDonate.
• Special Donations:
  Manage and track special donations, such as stock options, professional services, and gift‑in‑kind donations.
• Grant Income;
  Expense Management:
  Oversee the processing of grants, ensuring proper income and expense tracking. Collaborate with other departments in applications for government and other grants, providing financial data and analysis.
• Billing:
  Coordinate with monthly billing for programs such as Los Angeles DMH and any additional billing activities. Maintain receivable files and report on overdue receivables. Collaborate with the DMH to support billing and monthly correspondence with county authorities.

• Check Request & Approval:
  Manage the disbursement request system, including extraordinary spending approvals, new vendors, Zelle, Bill Pay, and ACH payments in a timely fashion.
• Credit Card Payments & Contracts:
  Review credit card payments, draft contracts with vendors, and ensure compliance with financial policies, including ASC
  606 Revenue Recognition.
• Month‑End Procedures:
  Provide support for month‑end closing procedures as necessary. Not limited to bank reconciliations, credit card reconciliations, payroll allocations (by journal entry), DMH income, ZHY (Zoe Home for Youth) Income – making sure county payments agree with days youth(s) have spent in the home, and review.

• Bi‑Weekly Payroll:
  Process and ensure accuracy in bi‑weekly payroll in collaboration with HR.
• Payroll Adjustments:
  Audit and reconcile benefits regarding invoices, payroll deductions, taxes, and changes to payroll data for multiple states.
• Retirement & Loan Contributions:
  Manage, reconcile and upload 403(b) contributions and loan repayments. Assist staff with various retirement benefits requests.
• Labor Allocation:
  Ensure accurate labor allocation and reconciliation of payroll journal entries across multiple departments.
• Employee Support:
  Assist employees with timekeeping issues and miscellaneous payroll‑related inquiries.
• Year‑End Payroll Review:
  Collaborate with HR to review accrued payroll, accrued vacation, etc., for year‑end audit purposes. Review W‑2 earnings and deductions.
• 1099’s:
  Compile data relating to vendor payments and profile information; create and file 1099 NEC and 1099 MISC.

• Missionary Contributions:
  Review and manage missionary contributions, reviewing monthly reports to supervisory staff and missionaries.
• Short‑Term Missions:
  Oversee accounting for short‑term mission activities, including expense tracking, wire transfers, and reconciliations.

• Banking & Cash Flow:
  Monitor bank balances, oversee and optimize cash flow by monitoring inflows and…