Mathematics Department Assistant

Job : 82916

Location: Santa Cruz

Full/Part Time: Part Time

The Mathematics Department Assistant position modality is fundamentally on-campus (not remote).

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The IRD for this job is:
01/06/2026

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

This position provides administrative support to one or more departments within the Science Division. Under the general supervision of one or more department managers, the administrative assistant is responsible for seminar, event, and program coordination, financial transactions, general office administration, and special projects. These duties require staying up-to-date with ever-changing campus policies, procedures, and systems related to all aspects of working at UC Santa Cruz.

More information can be found at: (Use the "Apply for this Job" box below)./

This position provides administrative support to one or more departments within the Science Division. Under the general supervision of one or more department managers, the administrative assistant is responsible for seminar, event, and program coordination, financial transactions, general office administration, and special projects. These duties require staying up-to-date with ever-changing campus policies, procedures, and systems related to all aspects of working at UC Santa Cruz.

Budgeted Salary: $29.38 - $30.74/hour. Salary commensurate with skills, qualifications and experience. Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

• Part-time, Variable
• Percentage of Time: 50%, 20 Hours per Week
• Days of the Week:
  Mon-Fri
• Shift Includes:
  Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: CX Union

Job Code Classification: 004722 (BLANK AST
3)

Travel: Never or Rarely

50% - Seminar and Event Coordination

• Coordinates details of seminar series (minimum 3 per week for each 10 week academic quarter) and faculty recruitments (travel, accommodations, reimbursements, publicity).
• Facilitates event planning and coordination, to include some or all of the following: organizing event and duties; organizing mailing list and mailings, reserving rooms, alerting media, arranging catering, completing travel and expense reimbursement.
• Produces and distributes quarter schedule, web schedule, weekly flyers and announcements.
• Evaluates, prepares, processes and tracks all seminar/event expenses/income; prepares post-event reports.

15% - Financial Transactions

• Maintains knowledge of campus fiscal policies and practices and acts as resource and liaison for division/accounting, faculty, students and staff on current accounting regulations and procedures.
• Understands proper use of and prepares all forms for business transactions, including purchases, payments, recharges and reimbursements for visitors, faculty, and staff.
• Researches and recommends vendors/prices/equipment for various department purchases; determines most competitive prices; identifies substitutes for supplies and low value equipment; purchases and tracks expenses for ergonomic equipment.

15% - Faculty and Course Support

• Collects course syllabi and evaluations from each class each quarter, tracks submissions, maintains archival files.
• Manages department classroom space.

15% - General Administration

• Greets students, visitors, prospective students, parents, faculty, and staff, answers telephone, maintains front office department office by establishing pleasant…